Executive Assistant - AIG Finance, IT & HR
Thermo Fisher Scientific
Summary
As an Executive Assistant at Thermo Fisher Scientific, you'll support senior leadership in their mission to make the world healthier, cleaner and safer. You'll serve as a trusted partner to executives, managing complex calendars, coordinating travel, and ensuring seamless communication across the organization.
Job description
Your exceptional organizational abilities, discretion, and proactive approach will be crucial in managing confidential information and handling multiple high-priority tasks. You'll collaborate with teams, coordinate meetings and events, and manage special projects to completion. This role requires someone who remains composed while delivering outstanding administrative support that enables executives to focus on strategic priorities.
We are seeking a highly skilled and adaptable Executive Assistant to support three (3) fast-paced, results-driven Group Executives in our Analytical Instrument Group (AIG): Vice President, Finance; Vice President, IT and Vice President, Human Resources, all based in Waltham.
This role requires a proactive, resourceful individual capable of managing complex calendars, coordinating international and domestic travel, and planning strategic meetings and events. The ideal candidate will thrive in a dynamic environment and possess the organizational agility to navigate a steep learning curve—quickly grasping our business structure and leadership styles.
Requirements
- High school diploma required with minimum of five (5) years of executive administrative experience, or Bachelor's Degree plus two (2) years of executive assistant experience supporting senior leadership, preferably in a global corporate environment.
- Preferred Fields of Study: Business Administration, Secretarial Science or related field
- Expert proficiency in Microsoft Office Suite (Outlook, PowerPoint, Excel, Word, Teams)
- Outstanding organizational and time management skills with the ability to manage multiple competing priorities
- Strong written and verbal communication skills with exceptional attention to detail and professional presence
- Demonstrated ability to handle highly confidential and sensitive information with discretion and sound judgment
- Exceptional interpersonal skills with the ability to interact effectively with all levels of the organization, including senior leadership
- Experience managing complex calendars across multiple time zones
- Experience coordinating complex international travel and detailed logistics, including managing visa requirements
- Proficiency with expense management systems (e.g., Concur) and virtual meeting platforms
- Proven ability to work independently, anticipate needs, and proactively solve problems
- Strong project management and event planning capabilities
- Collaborative mindset with the ability to work effectively in a global, matrixed environment and build cross-functional relationships
- Ability to adapt quickly in a fast-paced, dynamic environment with shifting priorities
- Flexibility to support global teams and occasionally work outside standard business hours
- Must be legally authorized to work in the United States without sponsorship.
- Must be able to pass a comprehensive background check, which includes a drug screening.
Benefits
- Medical, Dental & Vision
- 401(k) Matching
- Employee Stock Purchase Plan
- Paid Time Off
- Paid Holidays
- Paid Parental Leave
- Tuition Reimbursement
- Commuter Benefits
- Life Insurance
- Short-term Disability
- Long-term Disability
- Annual Incentive Bonus
Company overview
Thermo Fisher Scientific Inc. is the world leader in serving science, with annual revenue of approximately $40 billion. The company's mission is to enable customers to make the world healthier, cleaner, and safer. With over 100,000 employees globally, Thermo Fisher provides an unrivaled combination of innovative technologies, purchasing convenience, and pharmaceutical services through its industry-leading brands including Thermo Scientific, Applied Biosystems, Invitrogen, Fisher Scientific, Unity Lab Services, Patheon, and PPD. The company serves customers across healthcare, life sciences, applied markets, and pharmaceutical sectors, offering solutions that accelerate research, solve complex analytical challenges, improve patient diagnostics, and increase laboratory productivity. Headquartered in Waltham, Massachusetts, Thermo Fisher operates globally, delivering critical scientific products, services, and workflow solutions that support researchers, organizations, and companies in addressing some of the world's most pressing issues.