Executive Assistant
argenx
Summary
The Executive Assistant is responsible for supporting our senior leaders and having experience working independently, being detail-oriented, and having excellent technical and communication skills. This position demands the highest level of confidentiality and trust. One must exhibit skills in building and maintaining strong relationships internally and externally.
Job description
Key Accountabilities/Responsibilities:
- Manage calendars, making appointments and prioritizing sensitive matters
- Heavy scheduling of internal and external calls and meetings
- Coordinator and Facilitator of internal and off-site meetings
- Providing administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on the executive's behalf
- Draft and distribute communications to internal and external stakeholders
- Responsible for agenda building, meeting minutes and follow-up
- Purchase order requisitions, tracking and payment confirmations; work with applications with contract management and vendor management
- Domestic and International travel booking to include air travel, ground transport, accommodations and communicating those arrangements to pertinent persons
- Tracking business expenses and submitting expense reports in a timely fashion and in accordance with company policy
- Liaise between local and international admin teams
- Demonstrate initiative, professionalism and flexibility throughout frequent interruptions, conflicting priorities, and varying workloads
- Maintain confidentiality and discretion in all aspects of team and company information
- Other additional and/or alternative duties as assigned from time to time, including supporting other departments or Executives as needed
Required Experience and Qualifications:
- Associates Degree and/or at least 8+ years of administrative experience, with 4-6 years proven experience as an Executive Assistant to VP/C-Suite level Executives
- Experience working in Concur, Oracle, Workday and Sharepoint
- Strong proficiency in Microsoft Office (Excel, Word, Outlook, Powerpoint, TEAMS)
- Excellent time management skills and proven ability to meet deadlines
- Excellent verbal and written communication skills
- Strong organizational skills and ability to multitask
- Detail oriented, problem-solving and decision making
- Proactive, self-directed and works with a sense of urgency
- Strong Interpersonal skills
- Excellent presentation and communication skills
- Boston based, in-office presence averaging 2 days per week
- Some domestic/international travel may be required
Preferred Qualifications:
- Bachelor's Degree
- Biotech/Life Sciences/Pharma Experience
Requirements
- Associates Degree and/or at least 8+ years of administrative experience
- 4-6 years proven experience as an Executive Assistant to VP/C-Suite level Executives
- Experience working in Concur, Oracle, Workday and Sharepoint
- Strong proficiency in Microsoft Office (Excel, Word, Outlook, Powerpoint, TEAMS)
- Excellent time management skills and proven ability to meet deadlines
- Excellent verbal and written communication skills
- Strong organizational skills and ability to multitask
- Detail oriented, problem-solving and decision making
- Proactive, self-directed and works with a sense of urgency
- Strong Interpersonal skills
- Excellent presentation and communication skills
- Boston based, in-office presence averaging 2 days per week
- Some domestic/international travel may be required
Benefits
- 401(k) Retirement Savings
- Health Benefits
- Short-term Incentive Program
- Long-term Incentive Program
Company overview
argenx is a global immunology company committed to improving the lives of people living with severe autoimmune diseases. Founded in 2008 and headquartered in Amsterdam, Netherlands with major operations in Boston, Massachusetts, argenx is a commercial-stage, fully-integrated biopharma company developing a deep pipeline of differentiated antibody-based therapies. The company's core innovation engine is its Immunology Innovation Program (IIP), which partners with leading academic researchers to translate immunology breakthroughs into novel medicines. argenx has developed and commercialized VYVGART, the first approved FcRn blocker available in more than 30 countries for conditions like generalized myasthenia gravis (gMG), chronic inflammatory demyelinating polyneuropathy (CIDP), and immune thrombocytopenia (ITP). The company leverages its proprietary SIMPLE ANTIBODY™ platform technology based on llama immune systems to access novel disease biology targets, combined with antibody engineering technologies like NHANCE™ and ABDEG™ to enhance therapeutic properties. With over 1,500 employees globally and listed on both Euronext Brussels and Nasdaq, argenx maintains a robust pipeline including empasiprubart (C2 inhibitor) in Phase 3 trials and several earlier-stage experimental medicines targeting various autoimmune conditions.