Executive Assistant
Baxter International Inc.
Summary
The Executive Assistant serves as a trusted business partner and provides high-level executive support to three finance leaders: the Vice President, Global Financial Planning & Analysis, Supply Chain, the Senior Director, Finance (Division CFO) - Care and Connectivity Solutions (CCS), and the Senior Director, Finance (Division CFO) – Front Line Care. The role also provides limited calendar support to the Senior Director, Finance – Integrated Supply Chain (ISC). The position requires exceptional organizational capability, business acumen, discretion, and the ability to anticipate needs while operating effectively in a fast-paced, highly matrixed global environment.
Job description
Your role
The Executive Assistant serves as a trusted business partner and provides high-level executive support to three finance leaders: the Vice President, Global Financial Planning & Analysis, Supply Chain, the Senior Director, Finance (Division CFO) - Care and Connectivity Solutions (CCS), and the Senior Director, Finance (Division CFO) – Front Line Care. The role also provides limited calendar support to the Senior Director, Finance – Integrated Supply Chain (ISC). The position requires exceptional organizational capability, business acumen, discretion, and the ability to anticipate needs while operating effectively in a fast-paced, highly matrixed global environment.
What you'll be doing
- Provide high-level executive administrative support to the Vice President, Global FP&A, Supply Chain, and the Senior Director Finance (Division CFO) - CCS, including complex calendar management across global time zones.
- Provide limited calendar support to the Senior Director Finance – ISC for monthly and quarterly supply chain financial reviews with Baxter divisional and ISC leaders.
- Partner closely with the Executive Assistants to the CEO, CFO, and Controller to coordinate recurring and ad hoc meetings and events, including monthly and quarterly finance reviews, annual operating plan sessions, earnings call preparation, and quarterly forecast meetings.
- Coordinate and maintain schedules for staff and extended staff meetings, one-on-one meetings, and ACE Check-ins.
- Schedule monthly and quarterly CCS financial reviews with the CCS President and relevant support teams.
- Coordinate domestic and international travel, including travel requests, itineraries, visas, and logistics.
- Prepare and submit expense reports in accordance with the Travel & Expense policy.
- Prepare and coordinate executive-level presentations and supporting materials for Global FP&A Town Hall meetings.
- Draft executive communications and serve as a key liaison with senior leaders, site leadership, customers, and internal and external stakeholders.
- Create purchase orders utilizing COUPA for consulting and other services, office supplies, and computer equipment.
- Coordinate new-hire onboarding, including laptops, mobile phones, workspace arrangements, office access, and an initial meeting schedule.
- Coordinate with the Baxter Deerfield campus Facilities team on workspace requirements for new hires and provide timely notice of employee departures.
What you'll bring
- Associate or bachelor’s degree preferred; equivalent relevant administrative experience will be considered.
- 5+ years of executive administrative support experience, including support of Vice President-level leaders, senior executive teams, or both.
- Proven ability to support geographically dispersed leadership teams and operate effectively within a complex, global organization.
- Exceptional written and verbal communication skills, with strong executive presence, professionalism, and discretion when handling confidential information.
- Advanced proficiency in Microsoft Office applications, including Outlook, Teams, PowerPoint, Excel, and Word, as well as familiarity with Microsoft Copilot.
- Demonstrated ability to apply exceptional organizational, project management, and event coordination skills while independently managing multiple priorities and exercising sound judgment.
- Proactive, trusted business partner with the ability to anticipate executive needs, create leadership capacity, build strong cross-functional relationships, and apply sound business acumen across the organization.
Requirements
- Associate or bachelor’s degree preferred; equivalent relevant administrative experience will be considered
- 5+ years of executive administrative support experience, including support of Vice President-level leaders, senior executive teams, or both
- Proven ability to support geographically dispersed leadership teams and operate effectively within a complex, global organization
- Exceptional written and verbal communication skills, with strong executive presence, professionalism, and discretion when handling confidential information
- Advanced proficiency in Microsoft Office applications, including Outlook, Teams, PowerPoint, Excel, and Word, as well as familiarity with Microsoft Copilot
- Demonstrated ability to apply exceptional organizational, project management, and event coordination skills while independently managing multiple priorities and exercising sound judgment
- Proactive, trusted business partner with the ability to anticipate executive needs, create leadership capacity, build strong cross-functional relationships, and apply sound business acumen across the organization
- Applicants must be authorized to work for any employer in the U.S.
Benefits
- Medical & Dental Day One
- Life & Disability Insurance
- Business Travel Accident Insurance
- Employee Stock Purchase Plan
- 401(k) Matching
- Flexible Spending Accounts
- Educational Assistance
- Paid Holidays
- Paid Time Off
- Family & Medical Leave
- Paid Parental Leave
- Commuting Benefits
- Employee Discount Program
- Employee Assistance Program
- Childcare Benefits
Company overview
Baxter International Inc. is an American multinational healthcare company headquartered in Deerfield, Illinois, founded in 1931. As a leading global medical device manufacturer, Baxter specializes in developing and producing essential medical products for treating chronic and acute medical conditions. The company operates across three primary business segments: Medical Products and Therapies, Healthcare Systems and Technologies, and Pharmaceuticals. Baxter's extensive product portfolio includes intravenous (IV) solutions, infusion pumps, dialysis equipment for kidney disease treatment, surgical technologies, and hospital pharmaceuticals. With approximately 38,000 employees worldwide and annual revenues exceeding $10 billion, Baxter plays a critical role in global healthcare infrastructure. The company is particularly known for its leadership in IV fluid production, manufacturing approximately 60% of the intravenous fluids used in the United States. Baxter's innovations include pioneering developments in artificial kidney technology and advanced surgical products, serving healthcare providers across more than 100 countries. The company maintains a strong commitment to research and development, investing significantly in medical technology advancements that improve patient outcomes and healthcare delivery efficiency.