Executive Assistant, Brand Entertainment & Strategy

Job Purpose

The Executive Assistant will provide high-trust executive and operational support to the Division senior leaders and help keep Bleeding Fingers Music's newly formed Brand Entertainment Division organized, responsive and operating at a high level. The role combines excellent traditional executive support with light Division coordination. In addition to managing scheduling and travel, this person will help orchestrate pitch meetings, client preparation, internal coordination and team operations - often across Bleeding Fingers Music, Extreme Music and Sony Music Publishing.

Key Responsibilities

• Manage the SVP and CD's calendars with strong judgment around priorities, time allocation, client needs, internal meetings and changing demands.
• Coordinate complex domestic and international travel logistics for senior leaders, including recurring Los Angeles and London travel and other client-development activities.
• Own scheduling and logistics for client pitches, strategic meetings, creative presentations and partner conversations.
• Coordinate closely with executive assistants and administrative teams across Bleeding Fingers Music, Extreme Music, Sony Music Publishing and external partner organizations.
• Prepare the SVP for meetings by ensuring relevant agendas, materials, presentations, background information and logistical details are organized in advance.
• Support the preparation and coordination of high-stakes client pitches and presentations in partnership with the SVP and Creative Director.
• Maintain clear visibility in key meetings, follow-ups, deliverables and Division deadlines so important commitments do not get lost between conversations.
• Coordinate internal Brand Entertainment team meetings, planning sessions and operating rhythms.
• Support travel planning, expense management and other core executive-administration responsibilities.
• Help organize Division offsites, client sessions, creative workshops and other special meetings as required.
• Serve as a highly professional point of coordination for senior clients, executives, creatives, composers, talent representatives and external partners.
• Handle confidential business, personnel, client and creative information with exceptional discretion.
• Anticipate needs and solve logistical or administrative problems before they become distractions for Division leadership.
• Help create structure in a new and rapidly evolving business where priorities can move quickly and traditional processes may still be under development.
• Provide limited administrative support to adjacent BFM/Extreme Music/Sony Music Publishing needs when appropriate and when capacity permits.

Who You Are

• An exceptional organizer who thrives in a fast-moving environment and can manage multiple priorities without losing detail.
• Experience supporting a senior executive, ideally within music, entertainment, media, a talent agency, production company or another similar relationship-driven creative business.
• Excellent calendar, scheduling and travel-management skills and comfortable coordinating complex logistics across multiple cities and time zones.
• Communicate clearly and professionally with senior executives, clients, creatives, talent representatives and internal teams.
• Exercise excellent judgment and discretion with highly confidential information.
• Calm under pressure and able to adapt quickly when schedules, meetings or priorities change.
• Comfortable supporting an entrepreneurial business that is being built in real time.
• Strong attention to detail and take pride in producing work that is accurate, polished and complete.
• Collaborative and enjoy working as part of a broader administrative community.
• Bachelor's degree or equivalent professional experience.