Executive Assistant
Catalent
Summary
Provide proactive administrative support to senior executives. Manage complex calendars, coordinate travel, and prepare executive-level materials. Support meetings and act as a key liaison across leadership teams. Requires strong organizational skills and the ability to adapt to changing priorities.
Job description
Position Summary
Provide proactive administrative support to senior executives. Manage complex calendars, coordinate travel, and prepare executive-level materials. Support meetings and act as a key liaison across leadership teams. Requires strong organizational skills and the ability to adapt to changing priorities.
The Role
- Provide comprehensive, proactive administrative support to senior executives, ensuring efficient day-to-day operations
- Manage complex calendars, scheduling internal and external meetings across multiple time zones, with flexibility for urgent and last-minute changes
- Coordinate domestic and international travel, including flights, ground transportation, accommodation, visas, and passport renewals
- Prepare, edit, and compile executive-level presentations, reports, dashboards, and briefing materials
- Support planning and execution of onsite and virtual meetings, including agendas, logistics, catering, and follow-up actions
- Act as a key liaison with other Executive Assistants to align schedules, travel plans, and leadership activities
- Process and reconcile travel and expense reports using Concur
- 5% annual travel expectations
- Other duties as assigned
Minimum Requirements
- High school diploma or equivalent required
- Minimum of three years' experience supporting senior leaders in an executive assistant role
- Willingness to work extended hours or overtime as business needs
- Reliable transportation
- Individual may be required to sit, stand, walk regularly and occasionally lift 0-15 pounds
Preferred Skills & Background
- College degree
- Experience in a corporate or highly regulated environment (pharmaceutical or life sciences experience)
Requirements
- High school diploma or equivalent required
- Minimum of three years' experience supporting senior leaders in an executive assistant role
- Willingness to work extended hours or overtime as business needs
- Reliable transportation
- Ability to sit, stand, walk regularly and occasionally lift 0-15 pounds
- College degree preferred
- Experience in a corporate or highly regulated environment (pharmaceutical or life sciences) preferred
Benefits
- Paid Time Off
- 8 Paid Holidays
- Medical, Dental & Vision
- 401(k) Matching
- Tuition Reimbursement
Company overview
Catalent, Inc. is a leading global contract development and manufacturing organization (CDMO) that serves as a trusted partner to pharmaceutical, biotech, and consumer health companies worldwide. Founded on a legacy dating back to 1933, Catalent has evolved into a comprehensive drug development and delivery leader with over 40 global sites. The company specializes in providing end-to-end solutions spanning oral dose formulations, biologics, specialty products, and clinical supply services. Catalent's expertise includes formulation development, analytical services, commercial manufacturing, and advanced delivery technologies such as Zydis® fast-dissolve tablets and softgel technologies. With over 1,000 active development programs at any given time, the company launches more than 100 new products and line extensions annually and has supported half of all FDA approvals over the past decade. Catalent produces over 60 billion treatment doses per year, helping approximately 200 million patients annually. Headquartered in Tampa, Florida, the company employs more than 10,000 professionals globally who are dedicated to putting patients first and championing the missions that matter in healthcare innovation.