Executive Assistant
Catalent Pharma Solutions
Summary
We have an opportunity for an Executive Assistant to join our team and provide proactive administrative support to senior executives. In this role, you will manage complex calendars, coordinate travel, and prepare executive-level materials. You will also support meetings and act as a key liaison across leadership teams. This position requires strong organizational skills and the ability to adapt to changing priorities.
Job description
The Role
- Provide comprehensive, proactive administrative support to senior executives, ensuring efficient day-to-day operations
- Manage complex calendars, scheduling internal and external meetings across multiple time zones, with flexibility for urgent and last-minute changes
- Coordinate domestic and international travel, including flights, ground transportation, accommodation, visas, and passport renewals
- Prepare, edit, and compile executive-level presentations, reports, dashboards, and briefing materials
- Support planning and execution of onsite and virtual meetings, including agendas, logistics, catering, and follow-up actions
- Act as a key liaison with other Executive Assistants to align schedules, travel plans, and leadership activities
- Process and reconcile travel and expense reports using Concur
- 5% annual travel expectations
- Other duties as assigned
The Candidate
Minimum Requirements
- High school diploma or equivalent required
- Minimum of three years’ experience supporting senior leaders in an executive assistant role
- Willingness to work extended hours or overtime as business needs
- Reliable transportation
- Individual may be required to sit, stand, walk regularly and occasionally lift 0-15 pounds
Preferred Skills & Background
- College degree
- Experience in a corporate or highly regulated environment (pharmaceutical or life sciences experience)
Requirements
- High school diploma or equivalent required
- Minimum of three years’ experience supporting senior leaders in an executive assistant role
- Willingness to work extended hours or overtime as business needs
- Reliable transportation
- Individual may be required to sit, stand, walk regularly and occasionally lift 0-15 pounds
- College degree
- Experience in a corporate or highly regulated environment (pharmaceutical or life sciences experience)
Benefits
- Paid Time Off
- Paid Holidays
- Medical, Dental & Vision
- 401(k) Matching
- Tuition Reimbursement
Company overview
Catalent Pharma Solutions, now known as Catalent, Inc., is a leading global contract development and manufacturing organization (CDMO) headquartered in Tampa, Florida. Founded in 2007 as a spin-off from Cardinal Health's pharmaceutical technologies segment, the company has grown into a major player in the pharmaceutical services industry. Catalent provides comprehensive drug development and manufacturing solutions including drug delivery technologies, formulation development, analytical testing, clinical and commercial manufacturing, clinical packaging, and supply chain services. The company operates over 50 facilities across four continents and has supported more than half of all FDA-approved products over the past decade. With approximately 16,900 employees, Catalent produces over 70 billion doses annually for more than 8,000 products, serving major pharmaceutical companies like Pfizer, Moderna, Novo Nordisk, and Bristol-Myers Squibb. In 2024, the company was acquired by Novo Holdings A/S for $16.5 billion, further strengthening its position in the global pharmaceutical manufacturing landscape.