Executive Assistant
Corden Pharma - A Full-Service CDMO
Summary
The Executive Assistant provides strategic administrative and operational support to the Managing Director, Colorado and the EVP, Global Head of BU Peptides, enabling effective management of priorities, communications, schedules, and key business initiatives. This role requires exceptional organizational and planning skills, sound judgment, a high degree of discretion, and the ability to navigate multiple priorities in a dynamic, fast-paced environment. As a trusted partner to Senior Leadership, the Executive Assistant serves as a central point of coordination, fostering seamless communication and collaboration across internal and external stakeholders. The role also supports the execution of strategic projects, leadership meetings, and business operations, helping ensure alignment, efficiency, and organizational effectiveness. This position is based onsite in Boulder, Colorado.
Job description
Executive Support
- Provide administrative support for the Managing Director and the EVP, Global Head of BU Peptides
- Manage a complex calendar for Executives, including meetings across multiple sites, leadership meetings, customer engagements, and strategic initiatives
- Coordinate domestic and international travel, itineraries, accommodations, transportation, and expense reporting
- Prepare meeting agendas, presentations, briefing materials, reports, and correspondence
- Maintain awareness of organizational priorities and proactively anticipate the Executives' needs
- Track follow-up items and commitments resulting from leadership meetings and ensure timely completion
- Prepare the Executives for meetings by gathering relevant information, documents, and background materials
- Screen and prioritize communications, including emails, phone calls, and correspondence
- Manage expense reports, invoices, and other administrative requirements
- Handle confidential and sensitive information with a high degree of discretion and professionalism
Leadership & Site Coordination
- Act as primary liaison between the Executives and Corporate Leadership, the Board, and investors
- Coordinate and participate in leadership meetings, including agendas, materials, meeting logistics, minutes, and action-item tracking
- Partner with department leaders to ensure alignment on key initiatives, deadlines, and organizational priorities
- Assist with planning and execution of site-wide leadership events, town halls, employee meetings, and organizational activities
- Facilitate communication and information flow between departments while maintaining appropriate confidentiality
- Prepare and analyze monthly management corporate reports, including formatting, editing, and compiling department data
Business & Operational Support
- Support site visits and executive/customer visits, including schedules, meeting rooms, presentations, and hospitality
- Coordinate communications and logistics for audits, inspections, corporate visits, and other high-visibility activities
- Organize offsite meeting venue reservations and logistics
- Order catering for lunch meetings and other department requests and facilitate dinner reservations
- Keep conference rooms in order, distribute Wi-Fi, and submit IT and Facility requests as needed
- Handle conference equipment requests and follow up with IT to ensure equipment is functional
- Follow up on facility, maintenance, and janitorial requests
- Manage logistics for conference registration
- Assist with event coordination as needed
- Be available to work after hours and on weekends, on occasion
Requirements
- Bachelor's Degree preferred; equivalent education, training, and experience will be considered
- Three years of experience supporting Senior Executives
- Experience preferably in pharmaceutical, biotechnology, life sciences, manufacturing, or other regulated industries
- Experience providing administrative support to Senior Leaders and Executives
- Advanced proficiency in Microsoft Office (Outlook, PowerPoint, Excel, Word)
- Ability to manage complex calendars
- Ability to develop executive-level presentations
- Ability to prepare reports and analyze data
- Experience with SAP and Smartsheet preferred
- Executive presence
- Strong communication skills, both written and verbal
- Excellent time management, multitasking, and organizational abilities
- Knowledge of office procedures, filing systems, and administrative workflows
- High attention to detail and problem-solving skills
- Ability to handle confidential and sensitive information
- Ability to read and interpret documents such as safety rules and procedure manuals
- Ability to write routine reports and correspondence
- Ability to speak effectively before groups of customers or employees
- Basic mathematical skills including rates, ratios, and percentages
- Ability to apply common sense understanding to carry out instructions
- Ability to occasionally lift and/or move up to 25 pounds
Benefits
- 401(k) Matching
- Accident Plan
- Critical Illness Insurance
- Dental Insurance
- Disability Insurance
- Employee Assistance Program
- Flexible Spending Account
- Health Insurance PPO/HSA
- Hospital Indemnity Plan
- ID Theft Protection
- Life Insurance
- Paid Parental Leave
- Tuition Reimbursement
- Wellness Program
- Three Weeks Vacation First Year
- Vision Insurance
Company overview
CordenPharma is a leading global Contract Development and Manufacturing Organization (CDMO) specializing in complex niche drug modalities with comprehensive end-to-end capabilities from early-stage development to commercial large-scale manufacturing. Founded in 2006 and headquartered in Basel, Switzerland, the company operates through a network of 11 cGMP facilities across Europe and North America, organized under six technology platforms: Peptides, Lipids & Carbohydrates, Oligonucleotides, Injectables, Highly Potent & Oncology, and Small Molecules. With over 3,000 employees and serving more than 450 biotech and pharmaceutical customers worldwide, CordenPharma generated €854 million in sales in 2024. The company provides specialized services in API development, lipid excipients, drug products, and packaging, with particular expertise in peptide manufacturing, lipid nanoparticle formulation, and highly potent active pharmaceutical ingredients. Acquired by Astorg Partners in 2022, CordenPharma continues to expand its capabilities through significant investments, including recent €900 million commitments to enhance its peptide platform across the US and Europe.