Executive Assistant (EA)- Hybrid
DaVita Kidney Care
Summary
The Executive Assistant provides high-level administrative and operational support to senior executives, enabling them to focus on strategic leadership and decision-making. This role acts as a trusted partner, managing complex calendars, communications, and projects while serving as a liaison between the executive and internal or external stakeholders.
Job description
Essential Duties & Responsibilities
Executive Support
- Manage and optimize the executives' calendars, including scheduling meetings, appointments, and travel
- Prepare meeting agendas, take minutes, and ensure timely follow-up on action items
- Draft, proofread, and manage internal and external communications on behalf of the executive
Communication and Liaison
- Serve as primary point of contact between the executive and internal/external stakeholders
- Screen and prioritize emails, calls, and requests to ensure efficient communication flow
- Maintain professionalism and confidentiality in all interactions
Meeting and Event Coordination
- Organize and coordinate meetings, conferences, and special events
- Ensure all logistics are handled, including venue booking, catering, and technology setup
- Prepare and distribute materials in advance of meetings
Travel and Expense Management
- Arrange complex domestic and international travel itineraries
- Process expense reports and reconcile travel and business-related expenses
Project and Task Management
- Support the executive in managing key projects and initiatives
- Track deadlines, deliverables, and follow-ups to ensure timely execution
- Conduct research and compile data to support decision-making
Administrative Operations
- Maintain organized filing systems (digital and/or physical)
- Order office supplies and manage vendor relationships as needed
- Assist with onboarding and coordination for new team members
- Performs other duties as requested or assigned
Minimum Qualifications
- High school diploma required, Associate's or Bachelor's degree preferred
- Minimum of 4+ years experience providing administrative support to senior-level executives
- Demonstrated experience managing calendars, travel, and communications in a fast-paced environment
- Excellent organizational and time management skills
- Strong written and verbal communication abilities
- High level of discretion and confidentiality
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and collaboration tools (Teams)
- Ability to manage multiple priorities and adapt to changing demands
- Strong interpersonal skills and professional demeanor
- Proactive, resourceful, and solution-oriented
- Ability to work independently and collaboratively
- Attention to detail and commitment to accuracy
Requirements
- High school diploma required
- Associate's or Bachelor's degree preferred
- Minimum of 4+ years experience providing administrative support to senior-level executives
- Demonstrated experience managing calendars, travel, and communications in a fast-paced environment
- Excellent organizational and time management skills
- Strong written and verbal communication abilities
- High level of discretion and confidentiality
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and collaboration tools (Teams)
- Ability to manage multiple priorities and adapt to changing demands
- Strong interpersonal skills and professional demeanor
- Proactive, resourceful, and solution-oriented
- Ability to work independently and collaboratively
- Attention to detail and commitment to accuracy
Benefits
- Medical, Dental & Vision
- 401(k) Matching
- Paid Time Off
- PTO Cash Out
- Family Resources
- EAP Counseling Sessions
- Headspace Access
- Backup Child & Elder Care
- Maternity/Paternity Leave
- Professional Development Programs
Company overview
DaVita Kidney Care is a leading American healthcare provider specializing in kidney dialysis services, operating as one of the largest dialysis companies in the United States. Founded in 1992 and headquartered in Denver, Colorado, DaVita operates a vast network of 2,675 outpatient dialysis centers across the United States, serving approximately 200,800 patients, with an additional 367 centers in 11 other countries serving 49,400 patients. The company primarily treats end-stage renal disease (ESRD), providing life-sustaining dialysis treatments that patients typically require three times per week. DaVita holds approximately 37% market share in the U.S. dialysis market and is publicly traded on the New York Stock Exchange under the ticker DVA. The company's name, derived from the Italian phrase "Dare Vita" meaning "to give life," reflects its mission to provide essential kidney care services. With approximately 76,000 employees, DaVita has established itself as a Fortune 500 company and a significant player in the healthcare industry, with Berkshire Hathaway owning a 41.2% stake in the organization.