Executive Assistant

Position Summary

This is an exciting opportunity for an Executive Assistant aligned to supporting our Investor Relations team and a few senior members of the Legal team. This role is ideal for an experienced Executive Assistant who can operate with a high degree of professionalism, discretion, and independence while serving as a trusted partner to their assigned leaders. Because of the alignment to Investor Relations, this position is primarily externally facing and plays a key role in supporting Flagship's fundraising efforts by managing day-to-day interactions with current and prospective investors, coordinating investor meetings and communications, and ensuring a polished, welcoming experience at every touchpoint. Ideally, this individual will have experience working with investors, supporting fundraising activities, and handling confidential investor information. This position is based in our Cambridge office and requires an onsite presence five (5) days per week.

Responsibilities

• Coordination of calendars to enable the operational day-to-day activities of our ever-changing venture creation company.
• Coordinate domestic and international travel plans including managing expense reporting and reimbursements.
• Proactively coordinating meetings, creating agendas, and managing internal and external communications on behalf of their assigned leaders.
• Collaborate with other Executive Assistants and administrative staff members to coordinate calendars, manage requests, and facilitate events.
• Provide back-up coverage to other Executive Assistants as necessary.
• Manage projects for a variety of initiatives that foster intradepartmental collaboration and advance the priorities of the department.
• Complete a broad range of in-office administrative tasks including but not limited to greeting guests, planning and coordinating events, ordering meals, shipping and receiving mail, and ordering office supplies.
• Act as primary point of contact for potential investors ensuring a professional and welcoming representation of the organization.

Requirements

• At least 7 years of experience providing administrative support to senior executives.
• Experience managing external relations or serving as a liaison between executive leadership and outside stakeholders.
• High level of commitment, availability and responsiveness outside core working hours including weekends as needed.
• Comfort and readiness to work in a dynamic, demanding, and fast-paced environment.
• Exceptionally organized with keen attention to detail with the ability to shift focus and priorities, when necessary, under pressure and within deadlines.
• Outstanding verbal and written communication skills; strong ability to inform and engage through written communications.
• Excellent interpersonal and relationship-building skills.
• Professional, positive manner, with experience in a role requiring a high degree of discretion and confidentiality.
• Excellent problem-solving skills and resourcefulness; ability to follow-through and close loops.
• Strong work ethic and an entrepreneurial spirit to accommodate a high level of responsibility and multiple priorities.
• Energetic, enthusiastic, can-do attitude, and interested in learning within a fast-paced, fast-growth organization.
• Proficient in MS Office (Word and PowerPoint) with Advanced Outlook organizational skills.