Executive Assistant, Global Interventional

Position Summary

Provide high-level executive and administrative support to the President & General Manager, Global Interventional, with additional support to the Global Head of Human Resources and Vice President, R&D, for the Interventional business unit. Serve as a trusted partner by proactively managing leadership team priorities, coordinating executive and leadership team activities, and facilitating effective communication and organization across the Interventional leadership team and the global business. Exercise sound judgment in managing competing priorities and maintain a high level of professionalism and discretion when handling confidential and sensitive information.

Principal Responsibilities

• Plan and coordinate leadership meetings, business reviews, off-site meetings, town halls, employee events, and other executive-sponsored activities, often in coordination with other teams.
• Prepare and coordinate meeting agendas, presentations, pre-reads, correspondence, reports, and other executive materials.
• Track key decisions, commitments, and action items from leadership meetings and follow up with stakeholders to support timely completion.
• Draft, edit, and coordinate executive communications, including emails, announcements, presentations, and other business communications, in coordination with the communications team.
• Serve as a key liaison between supported executives and internal and external stakeholders, appropriately managing requests and information.
• Anticipate executive needs and proactively identify and resolve scheduling, communication, logistical, and organizational issues.
• Manage competing requests across supported executives, exercising sound judgment regarding urgency, business impact, and priorities. When priorities conflict, proactively align with the supported leaders to determine the appropriate priority and path forward.
• Coordinate with Executive Assistants and administrative professionals across the organization to support cross-functional and global activities.
• Manage complex executive calendars, including scheduling, prioritizing requests, resolving conflicts, and anticipating changes or needs.
• Coordinate domestic and international travel, including detailed itineraries, accommodations, transportation, and related logistics.
• Process expense reports, invoices, purchase requests, and other administrative transactions.
• Maintain accurate and organized records, documents, and executive information while ensuring appropriate confidentiality.
• Coordinate selected executive-sponsored initiatives by organizing information, meetings, timelines, stakeholders, and follow-up. The role is responsible for coordination and execution support rather than ownership of the technical or functional content of these initiatives.
• Identify opportunities to improve administrative processes, executive workflows, meeting effectiveness, and communication practices.
• Perform other duties consistent with the scope and level of the position, including serving as secondary back-up admin for the Maple Grove site.

Education / Experience Requirements

• High school diploma or equivalent required; associate or bachelor’s degree preferred.
• Minimum of 5 years of progressively responsible administrative or executive support experience required.
• Experience directly supporting senior-level executives strongly preferred.
• Experience supporting multiple executives and/or working within a complex, matrixed, or global organization preferred.
• Experience managing complex calendars across multiple time zones and coordinating with global stakeholders preferred.

Specialized Skills / Other Requirements

• Exceptional organizational, time management, and prioritization skills with the ability to manage multiple and changing priorities.
• Demonstrated ability to exercise independent judgment, anticipate needs, and appropriately resolve issues with limited direction.
• Excellent interpersonal, verbal, and written communication skills.
• High degree of professionalism, discretion, and ability to maintain highly confidential and sensitive information.
• Strong attention to detail and demonstrated follow-through.
• Ability to build effective relationships and work collaboratively across functions, organizational levels, and geographies.
• Ability to remain composed, flexible, and effective in a fast-paced environment.
• Proficiency with Microsoft 365 applications, including Outlook, Teams, PowerPoint, Word, and Excel.
• Ability to effectively interact with senior leaders, employees, customers, and other internal and external stakeholders.
• This position is based onsite in Maple Grove, Minnesota, and follows the company’s hybrid work expectations, with a minimum of three days per week onsite. Additional onsite presence may be required based on executive schedules and business needs.
• Willingness and ability to work outside standard business hours as needed to support a global organization, including time-sensitive executive communication, travel, and other business needs.
• Professional administrative certification, such as CAP or PACE, preferred.