Executive Assistant - Global Operations, Life Sciences
Thermo Fisher
Summary
As an Executive Assistant at Thermo Fisher Scientific, you'll support 3 Vice Presidents in Global Life Sciences Solutions Operations (Vice President, Global Distribution & Logistics + Vice President, Supply Chain, Life Sciences Solutions Group + Vice President, Operations Strategy & Advanced Engineering), in their mission to make the world healthier, cleaner and safer.
Job description
You'll serve as a trusted partner to executives, managing complex calendars, coordinating travel, and ensuring seamless communication across the organization. Your exceptional organizational abilities, discretion, and proactive approach will be crucial in managing confidential information and handling multiple high-priority tasks. You'll collaborate with teams, coordinate meetings and events, and manage special projects to completion. This role requires someone who remains composed while delivering outstanding administrative support that enables executives to focus on strategic priorities.
Requirements
- High school diploma with minimum of five (5) years of executive administrative experience, or Bachelor's Degree plus two (2) years of executive assistant experience supporting senior leadership
- Preferred Fields of Study: Business Administration, Secretarial Science or related field
- Expert proficiency in Microsoft Office Suite (Outlook, PowerPoint, Excel, Word, Teams)
- Capability to learn and use AI tools (ChatGPT, Codex, etc.) to facilitate daily work
- Outstanding organizational and time management skills with the ability to manage multiple competing priorities
- Strong written and verbal communication skills with exceptional attention to detail and professional presence
- Demonstrated ability to handle highly confidential and sensitive information with discretion and sound judgment
- Exceptional interpersonal skills with the ability to interact effectively with all levels of the organization, including senior leadership
- Experience managing complex calendars across multiple time zones
- Experience coordinating complex international travel and detailed logistics, including managing visa requirements
- Proficiency with expense management systems (e.g., Concur) and virtual meeting platforms
- Proven ability to work independently, anticipate needs, and proactively solve problems
- Strong project management and event planning capabilities
- Collaborative mindset with the ability to work effectively in a global, matrixed environment and build cross-functional relationships
- Ability to adapt quickly in a fast-paced, dynamic environment with shifting priorities
- Flexibility to support global teams and occasionally work outside standard business hours
- Must be legally authorized to work in the United States without sponsorship
- Must be able to pass a comprehensive background check, which includes a drug screening
Benefits
- Medical, Dental & Vision
- Health Incentive Programs
- Employee Assistance Program
- Family Support Programs
- Commuter Benefits
- Tuition Reimbursement
- Paid Time Off
- Paid Holidays
- Paid Parental Leave
- Accident Insurance
- Life Insurance
- Short-Term Disability
- Long-Term Disability
- 401(k) Matching
- Employee Stock Purchase Plan
Company overview
Thermo Fisher Scientific is a global leader in serving science, with annual revenue of approximately $40 billion. The company provides a comprehensive portfolio of analytical instruments, equipment, reagents and consumables, software, and services for research, analysis, discovery, and diagnostics. Their mission is to enable customers to make the world healthier, cleaner, and safer by accelerating life sciences research, solving complex analytical challenges, improving patient diagnostics and therapies, and increasing laboratory productivity. Thermo Fisher serves pharmaceutical and biotech companies, hospitals and clinical diagnostic labs, universities, research institutions, and government agencies worldwide. The company operates through four business segments: Life Sciences Solutions, Analytical Instruments, Specialty Diagnostics, and Laboratory Products and Services.