Executive Assistant II

Executive Assistant / Office Manager, EnlivenHealth Executive Leadership Team

EnlivenHealth, an Omnicell company is seeking an experienced Executive Assistant / Office Manager to support the EnlivenHealth Executive Leadership Team and help create a highly organized, professional, and effective Fort Worth office environment. This role is ideal for a polished, proactive professional who enjoys operating at the center of a fast-moving business. You will serve as a trusted partner to senior leaders, coordinate executive priorities across the organization, and own the day-to-day experience of the Fort Worth office.

What You’ll Do

• Enable executive effectiveness by serving as a trusted partner to the EnlivenHealth Executive Leadership Team and coordinating the day-to-day execution of leadership priorities.
• Manage complex calendars and competing priorities across multiple senior leaders, ensuring that meetings are purposeful, well-prepared, and aligned to business priorities.
• Coordinate travel, including itineraries, meeting logistics, changes, expense support, and follow-up.
• Prepare and coordinate executive materials, including agendas, briefing documents, presentations, reports, meeting notes, and action-item trackers.
• Support the leadership operating rhythm by coordinating executive staff meetings, leadership meetings, town halls, offsites, planning sessions, and other company events.
• Track commitments and follow-through across the leadership team, proactively identifying deadlines, dependencies, risks, and items requiring executive attention.
• Coordinate executive, customer, and partner visits to the Fort Worth office, including room preparation, hospitality, schedules, materials, and onsite logistics.
• Own Fort Worth office operations by coordinating facilities, supplies, vendors, access, workspace needs, mail and deliveries, conference rooms, and day-to-day office readiness.
• Partner with Facilities, IT, HR, Finance, and other Omnicell teams to resolve workplace needs, maintain a high-quality office experience, and ensure effective communication and follow-through.
• Manage office-related purchasing and administration, including vendor coordination, invoice and expense tracking, supplies, catering, and basic budget monitoring.
• Plan and execute employee and leadership events that support engagement, collaboration, customer relationships, and a professional workplace culture.
• Lead special projects and cross-functional initiatives on behalf of executive leadership, using strong organization, communication, and project-management skills to move work forward.
• Handle confidential information and sensitive communications with exceptional discretion, professionalism, and judgment.
• Identify opportunities to improve processes for executive support, office operations, meeting effectiveness, and leadership communication.

Minimum Qualifications

• 7+ years of experience supporting senior executives, executive leadership teams, or C-level leaders in a complex business environment.
• Demonstrated experience managing multiple complex calendars, travel arrangements, executive meetings, and competing priorities.
• Exceptional organization, prioritization, project coordination, and follow-through skills.
• Strong written and verbal communication skills, including the ability to communicate effectively with executives, employees, customers, partners, and vendors.
• Advanced proficiency with Microsoft 365, including Outlook, Teams, PowerPoint, Excel, Word, and SharePoint.
• Ability to work onsite in the Fort Worth office and provide a consistent, high-quality experience for employees and visitors.
• Proven ability to handle highly sensitive and confidential information with maturity and discretion.
• Strong judgment, professionalism, attention to detail, and ability to operate independently in a fast-paced environment.
• Ability to manage shifting priorities, navigate ambiguity, and make sound decisions without constant direction.

Preferred Qualifications

• Experience supporting multiple executives or a business unit with broad cross-functional responsibilities.
• Experience coordinating leadership meetings, board or executive materials, strategic planning sessions, town halls, or company offsites.
• Experience with office vendor management, facilities coordination, event planning, purchasing, invoice processing, or budget tracking.
• Experience coordinating customer, partner, or other high-visibility external meetings and visits.
• Experience managing or coordinating day-to-day office operations in an in-person workplace.
• Bachelor’s degree or equivalent combination of education and professional experience.

Work Environment

This is an in-person role based in the Fort Worth, Texas office. Regular onsite presence is required to support executive leaders, office operations, employee needs, customer and partner visits, and leadership events. Occasional travel may be required for meetings, offsites, or company events.