Executive Assistant
Jazz Pharmaceuticals
Summary
The Executive Assistant will provide calendar management, schedule prioritization, and strategic support for a team of 2+ people (SVP, VP, ED levels) that require interface and communication with other Senior/Executive Assistants and Leaders throughout the company. This is a hybrid role, requiring 2-3 days per week on-site in San Diego, CA.
Job description
Essential Functions/Responsibilities
- Highly effective communication skills and prioritization of tasks and activities to support multiple senior leaders; will require extensive check-ins and updates with each leader to ensure all work is being coordinated
- Ability to work across multiple time zones to support team members
- Schedule and organize individual and team department activities including meetings and large group events; includes off-site department meetings, POA meetings, and others that arise
- Maintain and complete expense reports for leaders
- Manage contracts, purchase orders and invoices for department vendors
- Collaborate and support team to prepare materials for team meetings, board meetings, department updates etc.
- Work independently and within teams on special and ongoing projects
- Advanced proficiency in PowerPoint with a keen eye for visual layout, slide design, and the ability to draft, format, and finalize professional presentations under tight deadlines
- Other duties as assigned and important to the team operations
- Manage and/or coordinate projects as assigned (e.g. employee engagement, large internal conferences, off-site meetings, etc.)
Required Knowledge, Skills, and Abilities
- 5+ years of experience in Administrative or Executive support function required
- Strong project management skills
- Demonstrated ability to multi-task and prioritize work
- Strong collaboration skills
- High attention to detail
- Knowledgeable in driving process/quality improvement efforts
- Exceptional organizational and communication skills
- Ability to function independently and under pressure
- Familiarity with Concur for travel and expense reporting
- High level of integrity and ability to appropriately manage sensitive, confidential information
- Ability to learn quickly, flexibility, enthusiasm, and a proactive approach to departmental support
- Strong interpersonal, time management, and organizational skills
- Familiar with virtual communications systems such as Zoom, Microsoft Teams, etc.
Required/Preferred Education and Licenses
- HS Diploma is required
- Bachelor's Degree or equivalent in a relevant field is preferred
Requirements
- 5+ years of experience in Administrative or Executive support function required
- Strong project management skills
- Demonstrated ability to multi-task and prioritize work
- Strong collaboration skills
- High attention to detail
- Knowledgeable in driving process/quality improvement efforts
- Exceptional organizational and communication skills
- Ability to function independently and under pressure
- Familiarity with Concur for travel and expense reporting
- High level of integrity and ability to appropriately manage sensitive, confidential information
- Ability to learn quickly, flexibility, enthusiasm, and a proactive approach to departmental support
- Strong interpersonal, time management, and organizational skills
- Familiar with virtual communications systems such as Zoom, Microsoft Teams, etc.
- HS Diploma is required
- Bachelor's Degree or equivalent in a relevant field is preferred
Benefits
- Medical, Dental & Vision
- 401(k) Matching
- Flexible Paid Vacation
- Discretionary Annual Cash Bonus
- Discretionary Equity Grants
Company overview
Jazz Pharmaceuticals plc (Nasdaq: JAZZ) is a global biopharmaceutical company headquartered in Dublin, Ireland, with significant operations in the United States and Europe. Founded in 2003 in California, the company specializes in developing and commercializing innovative medicines for patients with serious diseases, with a primary focus on oncology and neuroscience. Jazz Pharmaceuticals is renowned for its flagship product Xyrem (sodium oxybate), which treats excessive daytime sleepiness and cataplexy in narcolepsy patients, generating substantial revenue for the company. The company's portfolio also includes treatments for epilepsy, sleep disorders, hematology, and oncology, with notable products such as Erwinaze, Defitelio, FazaClo, and Vyxeos. Through strategic acquisitions including GW Pharmaceuticals in 2021, Jazz expanded its neuroscience portfolio with cannabis-based medicines like Epidiolex for severe epilepsy syndromes. With approximately 2,800 employees worldwide and operations across multiple continents, Jazz Pharmaceuticals maintains a strong commitment to research and development, focusing on transforming biopharmaceutical discoveries into novel therapies for patients with limited treatment options. The company operates manufacturing facilities in Ireland, England, and Italy, and continues to pursue innovative approaches to address critical unmet medical needs in specialized therapeutic areas.