Executive Assistant - PCPHSL Administration
University of Arkansas for Medical Sciences
Summary
The Executive Assistant will manage Primary Care & Population Health Service Line (PCPHSL) Office as a central liaison and initial point of contact for Sr Service Line Administrator, Nursing Director and Asst Service Line Administrator. This position will manage executive meetings with internal and/or external stakeholders. As well as, prepare itineraries for executive staff and guests. The Executive Assistant will manage all aspects of various projects of a complex nature and/or medium size initiatives by identifying appropriate resources needed and developing schedules to ensure timely implementation and execution of strategic plan and initiatives.
Job description
Responsibilities
- Works at the direction of the Sr Service Line Administrator, Nursing Director and Asst Service Line Administrator to provide support for executive level projects or assignments
- Incumbent will promote, organize, assist, communicate, develop timelines, and affirm goals for all projects.
- Manages the daily logistics and corresponding communication for each project.
- Ensures documentation and communications are timely and organized.
- Manages project reporting, including tracking critical steps, outcomes, and deliverables.
- Provides an extremely high level of customer service to stakeholders.
- Collects and consolidates data.
- Serves as a liaison between key stakeholders, staff, leadership, consultants, and other partners.
- Liaison with external partners, visitors, interdepartmental team members.
- Ensure information flow to and from the SLA, ND & ASLA, via all types of venues (forums, correspondence, speeches, conferences, retreats, etc.)
- Understand organizational policies and procedures necessary to ensure appropriate decision-making protocols are followed.
- Track, monitor and follow progress of projects, action items, strategies that emanate from the director.
- Initiate subsequent follow-up meetings and communication for key stakeholders as directed.
- Review correspondence and draft responses for the director as appropriate, or forward to the appropriate person for response and/or reply.
- Manages and oversees calendars to ensure schedules as requested
- Manage travel accommodations for service line leadership
- Process travel reimbursements by ensuring proper documentation and adhering to UAMS guidelines.
- Assist to coordinate, plan for any events assigned.
- Other duties as assigned.
Requirements
- Bachelor's Degree PLUS two (2) years of administrative or related experience OR High School Diploma/GED Plus six (6) years of administrative or related experience
Benefits
- Medical, Dental & Vision
- Holiday, Vacation & Sick Leave
- Education discount
- Retirement: Up to 10% match
- Basic Life Insurance
- Career Training
- Merchant Discounts
- Concierge prescription delivery
Company overview
The University of Arkansas for Medical Sciences (UAMS) is Arkansas' only comprehensive academic health sciences university and the state's largest public employer. Founded in 1879 by eight physicians, UAMS has evolved into a statewide health system encompassing six colleges: Medicine, Pharmacy, Nursing, Health Professions, Public Health, and Graduate School. As a premier academic medical center, UAMS combines education, research, and clinical care through its UAMS Medical Center, which serves as Arkansas' only adult Level 1 trauma center and the state's sole provider of adult kidney, liver, and pancreas transplants. The institution operates with a $1.3 billion budget and generates over $100 million in annual research funding, maintaining internationally recognized programs in multiple myeloma, aging, and other specialized areas. UAMS supports over 3,000 students, 900 medical residents and fellows, and maintains affiliations with Arkansas Children's Hospital and the Central Arkansas Veterans Healthcare System. With eight regional campuses across Arkansas, UAMS provides extensive community outreach and telehealth services, ensuring healthcare access throughout the state while contributing approximately $3.92 billion annually to Arkansas' economy.