Executive Assistant - Single Use Technologies
Thermo Fisher
Summary
As the Executive Assistant for the Division President, Vice President, Finance and the Vice President, Human Resources in our Single-Use Technologies Division, you will play a crucial role in supporting our world-class executives, ensuring seamless coordination and clear communication both within and outside the organization.
Job description
Responsibilities
- Provide impeccable administrative support to our executives, ensuring seamless coordination of their calendars, managing travel arrangements, and organizing meetings and events.
- Review and process expense reports.
- Assist in the preparation of presentations, reports, and other documents, ensuring accuracy and attention to detail.
- Handle confidential and sensitive information with the utmost professionalism and discretion.
- Collaborate cross-functionally with team members and other Executive Assistants to ensure seamless communication, effective information flow, and coordinated execution of key priorities.
- Prioritize multiple tasks and deadlines, demonstrating exceptional organizational skills.
- Conduct research and compile data to support decision-making processes.
- Leads the preparation, coordination, and facilitation of staff meetings to ensure they are organized, efficient, and outcome-focused.
- Coordinates and facilitates divisional town hall meetings and other communication mechanisms, partnering with divisional leadership and communications.
- Serve as a primary contact for both internal and external parties, demonstrating strong interpersonal and communication abilities.
- Successful implement special projects, demonstrating a proactive and ambitious approach.
Requirements
- High school diploma required. Associate's degree in Secretarial Science, Business, or related field preferred.
- 10+ years of administrative experience in a fast-paced environment with recent experience supporting executives in a corporate environment preferred.
- Proven experience as an executive assistant or in a similar administrative role, supporting multiple executives
- Exceptional proficiency in Microsoft Office Suite and other relevant software.
- Strong organizational and time management skills, with the ability to handle multiple tasks simultaneously.
- Excellent verbal and written communication skills, with a keen eye for detail.
- Ability to maintain confidentiality and handle sensitive information with professionalism and discretion.
Requirements
- High school diploma required
- Associate's degree in Secretarial Science, Business, or related field preferred
- 10+ years of administrative experience in a fast-paced environment
- Recent experience supporting executives in a corporate environment preferred
- Proven experience as an executive assistant or similar administrative role supporting multiple executives
- Exceptional proficiency in Microsoft Office Suite and other relevant software
- Strong organizational and time management skills
- Excellent verbal and written communication skills
- Ability to maintain confidentiality and handle sensitive information
- Must be legally authorized to work in the United States without sponsorship
- Must be able to pass a comprehensive background check including drug screening
Benefits
- Medical, Dental & Vision
- Health Incentive Programs
- Employee Assistance Program
- Family Support Programs
- Commuter Benefits
- Tuition Reimbursement
- Paid Time Off
- Paid Holidays
- Paid Parental Leave
- Accident Insurance
- Life Insurance
- Short-Term Disability
- Long-Term Disability
- 401(k) Matching
- Employee Stock Purchase Plan
Company overview
Thermo Fisher Scientific is a global leader in serving science, with annual revenue of approximately $40 billion. The company provides a comprehensive portfolio of analytical instruments, equipment, reagents and consumables, software, and services for research, analysis, discovery, and diagnostics. Their mission is to enable customers to make the world healthier, cleaner, and safer by accelerating life sciences research, solving complex analytical challenges, improving patient diagnostics and therapies, and increasing laboratory productivity. Thermo Fisher serves pharmaceutical and biotech companies, hospitals and clinical diagnostic labs, universities, research institutions, and government agencies worldwide. The company operates through four business segments: Life Sciences Solutions, Analytical Instruments, Specialty Diagnostics, and Laboratory Products and Services.