Executive Assistant, Specialty Immunology

About this Role

The Executive Assistant will be a dynamic and self-motivated individual able to provide executive administrative support to the Head of US Specialty Immunology. The right candidate must be flexible, organized, proactive, collaborative, curious, and calm under pressure. Excellent communication, inter-personal and collaboration skills are essential for this role due to interactions across all levels of the organization. Demonstrated experience problem-solving with diplomacy and tact is required. This position also requires a professional demeanor, sense of urgency, the ability to prioritize, and a high level of discretion with the ability to appropriately handle sensitive and confidential information. The candidate must enjoy a dynamic atmosphere, show good judgment, initiative and be willing to take on additional tasks and responsibilities as needed to achieve goals and deliverables.

What You’ll Do

• Complex calendar and meeting management: coordinate regular leadership team meetings, help set agendas and create PowerPoint slides, attend, and capture and follow through on action items; schedule numerous recurring meetings with stakeholders from across the organization; calendar regular meetings with direct reports and skip level team members
• Preparation of materials for presentations, as required, including to executive management team, North America Leadership Team, US Commercial leadership, and key external contacts
• As bandwidth allows ad hoc project management support for strategy & operations team
• Business travel arrangements include air, hotel, and car rental, along with arranging for the use of visitor offices and coordinating office support needs in satellite locations. Work collaboratively with the other Exec Admins across BNA and Biogen on tasks and projects. This can include organizing meetings, lunches, social activities, and associated logistics, ensuring visitors are escorted as needed and more.
• Accurate and timely preparation and submission of expense reports
• PO, SOW, and invoice processing support across the Specialty LT
• Maintain team distribution lists
• Coordinate new team member announcements, welcome meetings, and onboarding agendas
• Play an active role in supporting team culture and associated activities
• Maintain working knowledge of relevant Biogen policies and procedures and provide information in this regard as required

Who You Are

You possess excellent communication and organization skills and thrive in an ever-changing environment. You are customer service oriented and proactive in problem solving and anticipating the organization's needs.

Required Skills

• Associate’s degree or the equivalent combination of education and experience required
• 5+ years’ experience in a corporate environment, with experience supporting an executive; preferably supporting executive positions in a commercial environment
• Excellent interpersonal, verbal and writing skills
• Resilient, self-directed, highly motivated, and passionate individual, with track record of consistent delivery on commitments
• Works with a sense of urgency, efficiency, and attention to detail
• Demonstrated ability to work efficiently and with minimum supervision in a fast-paced environment
• Possess a high-level of proficiency with Microsoft Office 365: Outlook, Word, PowerPoint, Excel, Teams, OneDrive, SharePoint
• Ability to exercise sound judgment and determine priorities. Proactively anticipate and identify issues and propose solutions or takes steps to resolve
• Demonstrated ability to use discretion and manage sensitive and confidential information
• Demonstrated ability to deal with a rapidly changing environment

Preferred Skills

• Experience in the biopharma industry is a plus