Executive Assistant to the Chief Medical Officer

About This Role

As the Executive Assistant to the Chief Medical Officer, you will be a pivotal member of the Worldwide Medical (WM) team, offering comprehensive administrative support and coordination to the Chief Medical Officer (CMO) of Biogen. You will also support other members of the WM leadership team, ensuring seamless organization of large-scale activities and collaboration with administrative and operations staff.

What You'll Do

• Build strong working relationships with team and administrative staff by organizing efficient communication and following up with deadlines and pertinent information.
• Establish rapport with key stakeholders to enable effective management of strategic projects.
• Provide administrative support, including calendar management, expense management, and event management.
• Draft and distribute communications on behalf of the CMO to internal and external audiences.
• Coordinate WM leadership team meetings, including agenda setting, material compiling, and drafting summaries.
• Proactively address complex and ambiguous issues, making responsible decisions with limited information.
• Maintain knowledge of relevant Biogen policies and procedures, including Travel & Expense and Compliance Protocols.
• Manage travel arrangements and monitor travel progress to resolve issues as they arise.
• Propose and implement process improvements to increase efficiency.
• Create and maintain organizational charts, support staff recruiting, and onboard new hires.
• Assist in preparation of business and operating review materials for meetings.
• Maintain document and knowledge repositories, expedite work items, and initiate follow-up when necessary.
• Provide finance and budget support by submitting purchase order requests and tracking invoices.
• Support large-scale meeting logistics, including coordination of room, A/V support, and catering.
• Collaborate on CMO's projects, planning, implementing, monitoring, and evaluating progress.
• Enhance business processes, implement best practices, and develop efficient processes alongside CMO and HR Business Partner.
• Work with other functional and Executive Admins to ensure consistency and efficiency within groups.
• Support the other Admins within the function.

Who You Are

You are proactive, agile, and organized, thriving in a collaborative environment while remaining calm under pressure. Your excellent communication and interpersonal skills enable you to interact effectively with senior members of the organization and external stakeholders. You possess a strong sense of initiative, are detail-oriented, and have a knack for understanding interdependent activities. Your ability to exercise sound judgment and maintain confidentiality is paramount, along with your enthusiasm for taking on new challenges and responsibilities.

Required Skills

• Associate's degree or the equivalent combination of education and experience required
• 5+ years of administrative experience supporting executive level teams is required, ideally experience in life sciences and/or biopharma
• Agile with the ability to deliver in a fast-paced environment, demonstrating efficiency and attention to detail.
• Excellent and proactive communication skills, coupled with sound judgment to determine priorities.
• A high degree of maturity, discretion, and integrity, especially in handling sensitive information.
• Team-oriented and collaborative style with a strong work ethic.
• Strong project management experience and ability to transform ideas into finished products.
• Exceptional organizational skills and resourcefulness, maintaining accuracy in work.
• Strong business acumen, quickly absorbing new information.
• Technically skillful in MS Office Suite (Word, Excel, PowerPoint, Outlook) and proficiency in SharePoint.