Executive Business Partner (Office of the CEO)

Role Overview

World Labs is seeking an Executive Business Partner (EBP) to support the CEO. This is a highly strategic and execution-oriented role designed to create leverage for one of the most influential leaders in AI.

The EBP will operate as a hybrid of Executive Assistant (EA) and Personal Assistant (PA), owning priorities end-to-end, anticipating needs, and ensuring seamless execution across the CEO's professional landscape, including both World Labs and her ongoing commitments at Stanford.

This is a high-trust role for someone who brings excellent judgment and discretion, is highly detail-oriented without sacrificing speed, and knows how to create leverage in a fast-moving environment with significant internal and external demands. The ideal candidate will not only manage execution, but also act as a force multiplier, reducing cognitive load, driving alignment, and enabling the leadership to focus on the highest-impact priorities.

Key Responsibilities

• Own CEO's calendar end to end: sequence priorities, protect focus time, anticipate conflicts, and exercise sound judgment on what requires her time and attention. Partner closely with the COO and EA/Ops team to coordinate schedules and priorities.
• Work very closely with the CEO's Stanford team on competing conflicts and priorities to ensure a seamless schedule. Coordinate complex internal and external scheduling, including executive meetings, press, speaking engagements, and cross-functional initiatives.
• Plan and coordinate meetings, travels, events, and logistics end to end, ensuring the right preparation, context, and follow-through.
• Build and maintain a lightweight operating system around priorities, open loops, follow-ups, and key commitments so important work continues moving forward.
• Ensure the CEO is prepared for key meetings with the right context, pre-reads, agendas, and understanding of who is in the room and what matters.
• Capture decisions and action items, proactively drive follow-through, and ensure nothing important gets lost between conversations.
• Manage and triage CEO's inbox, surfacing what requires her attention and drafting thoughtful responses when appropriate. Serve as a trusted partner in prioritization.
• Personal Assistance: Provide thoughtful personal support when needed, including appointments, vendors, and travel coordination, handling sensitive matters with discretion and sound judgment.
• Anticipate needs, identify issues early, and take initiative to resolve them proactively with minimal direction.
• Be comfortable working within a high-stakes and time sensitive environment.

Key Qualifications

• 8+ years of experience supporting c-suite, founder, or similarly high-profile leader in a fast-paced startup environment.
• Exceptional judgment, discretion, and ability to handle highly confidential information.
• Operationally minded, organized, and detail-oriented, with a natural ability to build systems, create structure, and anticipate needs in ambiguous, fast-moving environments.
• Demonstrated capability orchestrating very complex local and global travel logistics, giving consideration to any additional requirements for a high profile and highly recognized individual.
• Strong written and verbal communicator who can adapt thoughtfully to different working styles and build effective relationships across research, engineering, product, marketing, and operations.
• Experience in technology, AI, academia, or research environments is a plus.
• Bilingual fluency in English and Mandarin is a must.
• Thoughtful, considerate, and proactively identifies situations and events that require a more nuanced approach or special touch.
• Tech-savvy, with fluency in modern productivity tools (e.g., Claude/ChatGPT/Gemini, Google Workspace, Slack, Signal).
• Willingness to be in the San Francisco office 5 days. Flexibility to travel to Palo Alto as required.