Executive Legal Assistant (Cambridge, MA)

Your role

• Supports executives, lawyers, and legal teams by managing complex administrative, organizational, and operational responsibilities while serving as a trusted liaison among internal and external stakeholders. Handles confidential communications, correspondence, and sensitive information with professionalism, discretion, and sound judgment, while maintaining knowledge of corporate policies and operating independently within established procedures.
• Coordinates key business activities by managing calendars, scheduling high-priority meetings, preparing reports, presentations, executive summaries, agendas, meeting minutes, and other strategic communications that support informed decision-making. Maintains records and documentation, oversees travel arrangements and logistics, and ensures leaders remain informed of critical priorities, deadlines, and milestones.
• Drives operational excellence through the coordination of events, workshops, and conferences; management of expenses and budgets; communication of organizational announcements and updates; and support of crisis communications. Identifies and implements process improvements to enhance efficiency and may provide guidance to administrative teams and stakeholders to help achieve business objectives while fostering a culture of collaboration, compliance, and care.

You're the right fit if

• You have acquired 4+ years' experience with Vocational Education in areas such as Administrative Support, Clerical Support or equivalent. Also, you possess 4+ years of experience supporting in similar positions, preferably within the legal setting.
• Your skills include strong attention to detail, supported by effective organizational skills; the ability to deal with competing priorities and leverage a proactive work style to meet business deadlines; and work with minimal supervision. Also, you should also have strong proficiency with Microsoft Office (Word, Excel, Outlook, PowerPoint) and Artificial Intelligence such as Co-Pilot and ChatGPT, required and Adobe, preferred.
• You have a High School Diploma, Vocational Education/ Bachelor's Degree in any relevant discipline or equivalent.
• You must be able to successfully perform the following minimum Physical, Cognitive and Environmental job requirements with or without accommodation for this position.
• You're an excellent communicator (written and oral) with strong organizational and project management skills. Knowledge of LEAN processes, a bonus. You are self-motivated; able to work both independently to complete tasks and respond to department requests and with others to utilize their resources and knowledge to identify high quality solutions. Strong attention to detail in the review, processing, and drafting of department documents; ability to utilize detail and depth of legal understanding to assist with training materials