Facilities Coordinator

Position Overview

The Facilities Coordinator for the Facilities Department is responsible for supporting the day-to-day maintenance of centers to ensure a safe and efficient working environment. This includes sourcing and coordinating vendors for services, facilitating daily work/service orders, ensuring compliance with established health, safety, and security regulations, and assisting with other tasks related to the tracking and oversight of departmental functions.

Essential Duties and Responsibilities

• Represent CARD professionally and ethically to internal and external stakeholders
• Adhere to strict confidentiality and HIPAA guidelines, ensuring patient information is protected at all times
• Assist in the upkeep, maintenance, and repair of centers and their associated equipment
• Source appropriate vendors for consideration
• Work collaboratively and professionally with multiple team members and vendors to ensure successful execution of repairs, maintenance tasks, and other services within expected timelines
• Work collaboratively and professionally with multiple team members to ensure that facilities-related protocols are followed
• Maintain needed and preventative maintenance schedules with appropriate tracking
• Ensure that all facilities are clean, functional and well-maintained, and meet established workplace standards
• Ensure proper functioning of building systems, including but not limited to camera systems, HVAC, electricity, and plumbing
• Manage invoices and related documentation for timely processing of vendor payment with Accounts Payable
• Ensure proper and accurate accounting of expenses for Finance
• Respond to center related issues in a timely manner, working with efficiency towards resolution alongside onsite staff
• Perform routine audits with efficiency and accuracy to assess all center equipment, maintenance, and safety hazards
• Work collaboratively and professionally with multiple team members and vendors to ensure that safety and security equipment are functioning consistently and that needed repairs and/or adjustments are addressed in a timely manner
• As new centers open, arrange the purchase, shipment, and installation of all center equipment
• Assist the Safety Committee in gathering security footage for the purposes of investigation and audit
• Maintain accurate record keeping and assist in the management of facility-related materials
• Handle various projects and tasks, as assigned by the department

Knowledge, Skills, and Abilities

• Strong organizational and problem-solving skills
• Ability to work independently and as part of a team
• Good communication and interpersonal skills
• Proficiency in Microsoft Office
• Ability to manage multiple priorities and deadlines, in a fast-paced environment
• Detail-oriented with a strong operational focus
• Ability to work well under pressure and adapt to changing environments
• Ability to learn multiple technology platforms quickly
• English proficiency, both verbal and written, is required