Facilities Coordinator
Mosaic Community Health
Summary
This position is responsible for the coordination, maintenance, proactive and reactive, security and janitorial services of multiple facilities. The Facilities Coordinator coordinates routine inspections, maintenance, and repairs of the building system. They provide oversight of contractors per the direction of, or in the absence of the Facilities Manager.
Job description
Under limited supervision, performs a variety of semi-skilled work in the maintenance of Mosaic properties; and performs related duties as assigned.
The Facilities Coordinator is responsible for coordination and repairs and maintenance of all Mosaic facilities acting as the contact for emergency situations that affect Mosaic's ability to open for business. Additionally, the Facilities Coordinator will assess and consider daily 1) the safety of our employees, 2) the security of our assets and 3) the service to our patients.
Facility Coordination
- Coordinates facilities tickets for completion
- Works with vendors as needed to ensure repair work completion
- Works with janitorial vendors on coordinate their daily/weekly service at all facilities
- Works with HVAC vendors to coordinate their maintenance and repair work
- Coordinates procurement of items needed for facilities repairs and projects
- Works with Mosaic's security vendor on daily issues and coordination
- Purchases supplies, equipment, and materials necessary to complete projects
- Provides assistance to officials, staff, visitors, and other employees as necessary
- Transports goods or equipment as assigned
- Notifies management concerning the need for major repairs or additions to lighting, heating, and ventilating equipment
- Performs other maintenance duties as assigned by the Facilities Manager
Facility Maintenance
- Troubleshoots minor maintenance problems involving electrical, structural, plumbing, and equipment repair or replacement
- Uses hand tools and power tools in making minor maintenance repairs and maintaining grounds and walks
- Performs preventive building maintenance duties, caulks windows and doors, repairs and replaces broken windows, hang pictures, shelving and whiteboards
- Performs routine plumbing repairs such as unstopping toilets, sinks or urinals, fixing water leaks, leaking faucets, and water fountains
- Performs routine electrical repairs such as changing light bulbs or fluorescent lamps and assists in repairing ballast and light fixtures as allowed by electrical code
- Purchases supplies, equipment, and materials necessary to complete projects
- Dismantle/install and moves furniture, hang pictures and bulletin boards, moves
- Assists with departmental and employee moves
- Repairs and replaces door knobs or locks, repairs door closures, patches holes in walls, general painting and repair work
- Provides assistance to officials, staff, visitors, and other employees as necessary
- Participates in building coverage by working evenings and weekend rotation as required for maintenance that cannot be performed during regular business hours
- Transports goods or equipment as assigned
- Performs other maintenance duties as assigned by the Facilities Manager
- Notifies management concerning the need for major repairs or additions to lighting, heating, and ventilating equipment
Vendor Management
- Solicits bids and quotes from vendors
- May work with 3rd party vendors in completing tasks if directed
- Medical van service with contracted work as needed
- Oversees all outside contracts for building and grounds maintenance
- Researches and compares vendors and makes selection recommendations to Facility Manager
Safety & Security
- Assists with maintaining building security and immediately responds to building emergencies when breeches have happened to secure the building accordingly
- Address/remedy safety issues as they arise
- Back-up contact for security company for issuance of electronic card keys and door keys, and maintaining records of distribution
- Assure compliance with OSHA regulations and manage the collection and disposal of biohazard waste
- Working with the Safety Coordinator initiate an active campaign on safety measures in the building
- Perform safe work practices to protect the health and safety of employees and patients per OSHA regulation
- Develop and manage a comprehensive emergency preparedness plan to ensure the safety of the building against fire, flood and other hazards
- Assure compliance with FEMA directives
Requirements
- Background in building maintenance, janitorial, security and grounds keeping
- Associate degree preferred
- Valid Oregon driver's license
- Use of personal vehicle and proof of automobile insurance
- Knowledge of standard construction methods, terminology, materials, equipment and practices
- Strong organizational skills and oral/written communication
- Ability to prioritize workload, work under pressure, meet requirements and deadlines
- Ability to work with minimal supervision
- Ability to work effectively with all staff, vendors and other organizations
- Skill in operation of small, motorized equipment and general hand tools (saws, drills)
- Skill in computer operation using spreadsheets, databases and word processing software
- Travel as needed
Company overview
Mosaic Community Health is a healthcare provider organization dedicated to delivering comprehensive medical services to communities in need. As a community health center, it focuses on providing accessible, affordable, and high-quality healthcare services to diverse populations, including underserved and vulnerable communities. The organization likely offers a range of primary care services, preventive medicine, chronic disease management, and potentially behavioral health services. Community health centers like Mosaic typically operate with a mission to reduce healthcare disparities and improve health outcomes through patient-centered care models. They often serve as critical safety-net providers, offering sliding-scale fees and accepting various insurance plans to ensure healthcare accessibility. These organizations play a vital role in the healthcare ecosystem by addressing social determinants of health and providing integrated care that considers both medical and social needs of patients.