Finance & Accounting Associate II

Key Responsibilities

• Perform complex accounting tasks with a high degree of independence, ensuring compliance with generally accepted accounting principles (GAAP) and sponsor reporting requirements.
• Prepare journal entries, process month-end revenue recognition and conduct indirect cost (IC) calculations.
• Assist with grant month-end closeout processes, prepare grant invoices, and manage subaward invoices.
• Process unbilled, payment management system (PMS), and invoice drawdowns.
• Assist in preparing and submitting interim and final invoices to sponsors as per award instructions.
• Prepare financial reporting as part of grant closeout for federal and non-federal sponsored projects.
• Execute monthly salary distributions across all funding sources at NYGC, including managing the monthly updates of effort related to the Sequencing Services Facility for relevant departments.
• Maintain the salary management system to ensure financial and compliance records match the general ledger, reconciling any discrepancies between the two databases.
• Process new hires, terminations, and pay changes in the salary management system.
• Actively participate in ERP system testing and review, providing instructions and guidance to the team as necessary.
• Monitor system performance post-implementation and report any issues or areas for enhancement.
• Manage weekly sequencing invoicing for certain sequencing contracts, directly impacting the Center's financial health.
• Collaborate with Grants Managers to identify, investigate, and resolve discrepancies in grant expenditures and reporting.
• Generate ad hoc expenditure reports and data analyses as requested, including preparing and assembling documentation for the Annual Single Audit, interim and Full Financial audits, Schedule of Expenditures of Federal Awards (SEFA) and the annual Negotiated Indirect Cost Rate Agreement (NICRA) proposal, 990 Tax report.

Requirements & Qualifications

• Bachelor's degree with a major in a business subject (e.g. accounting, finance, economics) required.
• Minimum of two years of accounting experience required.
• Must be detail-oriented and possess quantitative skills with proficiency in analyzing spreadsheets using Excel.
• Experience with SAP and/or Sage Intacct preferred.
• Excellent analytical and problem-solving skills.
• Strong verbal and written communication skills.
• Ability to work independently and as part of a team.
• Excellent time management, planning, and organizational skills.

Competencies

Technical and Professional Skills: Continuously expands technical and professional skills, demonstrating a high level of integrity, focus, and discipline. Prioritizes effectively, manages expectations, and consistently delivers on commitments. Collaborative & Communicative: Fosters collaboration and teamwork; effectively works with all levels internally and externally. Embraces diversity of perspective, communicates clearly and listens carefully; uses good judgment when communicating and escalates matters as needed. Adaptable & Innovative: Embraces change, seeks ways to improve efficiency while ensuring regulatory compliance, challenges the status quo. Takes initiative and is solution-oriented; engages in work with passion and curiosity.