Finance Assistant

Job Summary

The Finance Assistant provides part-time administrative and accounting support to the Finance department while gaining practical experience in accounts payable, accounting operations, financial systems and business processes. The position assists with invoice processing, document management, vendor maintenance, account reconciliations, reporting support and other departmental activities while developing foundational knowledge of corporate finance and accounting.

Essential Functions, Duties, and Responsibilities

• Assist with processing vendor invoices, including matching invoices to purchase orders and supporting documentation.
• Route invoices for approval and follow up on outstanding approvals.
• Research routine vendor inquiries and assist with vendor statement reconciliations.
• Maintain organized electronic and physical vendor records.
• Scan, file and organize Finance department records and documentation.
• Assist with month-end close support, account reconciliations and audit requests.
• Prepare recurring spreadsheets, reports and tracking logs.
• Perform general administrative support for the Finance department.
• Assist with process improvement initiatives and departmental projects.
• Support testing of system enhancements and reporting tools.
• Conduct basic research and data gathering as assigned.
• Perform other duties as assigned.

Qualifications: Education and Experience Requirements

• High school diploma or equivalent required
• Must be currently enrolled in major-level courses as a degree-seeking student at an accredited university in a finance or accounting-related field, junior or senior level preferred
• Available to work 15-20 hours a week during the academic year
• Proficient with Microsoft Office applications is required
• Experience with ERP systems (SAP preferred), business intelligence, reporting experience and familiarity with AI productivity tools is preferred.

Knowledge, Skills, and Abilities

• Adhere to and support KLS Martin's quality and safety policies and procedures
• Ability to retrieve and interpret documentation.
• Able to work in a team setting and independently under minimum supervision
• Strong interpersonal skills with the ability to effectively communicate at all levels internally as well as externally.
• Demonstrated ability to effectively communicate both verbally and in writing
• Ability to quickly learn and adapt to new technologies, tools, and techniques.
• Uses resources effectively and efficiently