Finance Associate
Analytical Mechanics Associates
Summary
AMA is seeking an organized and detail-oriented Finance Associate who relishes a dynamic, fast-paced environment to execute business processes related to planning, estimating, tracking, analysis and reporting on multiple projects of varying contract type, size, complexity, and level of risk. This individual will have a comprehensive understanding of accounting principles, finance concepts, practices and standards as well as knowledge of government industry practices. This position will be based in Hampton, VA. Salary range is $70k-$80k. US citizenship or Permanent Residence is required.
Job description
Responsibilities
- Significant interface with program and project managers, senior technical staff, as well as other functional organizations including contracts, finance, human resources, payroll, accounts receivable, procurement, subcontract management, etc.
- Process and monitor subcontractor invoicing status and support monthly sub-contractor accruals.
- Assist Program/Project Analyst with various accounts payable tasks.
- Reconcile processed work by verifying entries and comparing system reports to balances and maintaining historical records.
- Responding to vendor enquiries. Prepare analyses of accounts and producing monthly reports.
- Set up new vendors/employees in Costpoint and assist subcontractors with completion of timesheets in Costpoint.
- Set-up purchase orders and process purchase order revisions in Costpoint.
- Coordinate appropriate project codes to include start and termination dates for employees assigned to the project.
- Review new task orders and modifications (MODs) for accuracy and consistency.
- Track all costs to validate that actuals plus projected costs do not exceed budget/funding.
- Enter and track changes of purchase orders and respective funding status.
- Identify financial discrepancies and coordinate corrections and assist with month end closings.
- Ad-hoc reporting to support evaluation and analysis of annual workplan.
- Support finance management team in preparation of budget forecasting
Requirements
- Bachelor's degree with emphasis in finance, accounting, or a related discipline and a minimum of 3 years of direct, applicable work-related experience OR associate's degree with emphasis in finance, accounting, or a related discipline and a minimum of 6 years of direct, applicable work-related experience OR high school diploma with a minimum of 10 years of direct, applicable work-related experience
- Strong knowledge of Microsoft Office programs.
- Intermediate/advanced experience with Excel including pivot tables and lookup formulas. Preferably, understanding of data integration and modeling concepts.
- Experience with Deltek Costpoint is strongly desired.
- General understanding of multiple contract types: FFP, FPLOE, T&M, CPAF, CPFF, and hybrid contracts.
- Ability to integrate into small teams, while balancing requirements across many stakeholders.
- Ability to interface successfully with customers.
- Excellent written and oral communication skills.
- Ability to quickly adapt to dynamic work requirements and learn new disciplines.
- Knowledge of government project management requirements is desirable.
Requirements
- Bachelor's degree with emphasis in finance, accounting, or a related discipline and a minimum of 3 years of direct, applicable work-related experience OR associate's degree with emphasis in finance, accounting, or a related discipline and a minimum of 6 years of direct, applicable work-related experience OR high school diploma with a minimum of 10 years of direct, applicable work-related experience
- Strong knowledge of Microsoft Office programs.
- Intermediate/advanced experience with Excel including pivot tables and lookup formulas. Preferably, understanding of data integration and modeling concepts.
- Experience with Deltek Costpoint is strongly desired.
- General understanding of multiple contract types: FFP, FPLOE, T&M, CPAF, CPFF, and hybrid contracts.
- Ability to integrate into small teams, while balancing requirements across many stakeholders.
- Ability to interface successfully with customers.
- Excellent written and oral communication skills.
- Ability to quickly adapt to dynamic work requirements and learn new disciplines.
- Knowledge of government project management requirements is desirable.
Benefits
- Paid personal leave
- Federally recognized holiday leave
- 401(k) matching plan
- Tuition reimbursement
- Short term disability plan
- Long term disability plan
- Medical insurance
- Dental insurance
- Vision insurance
Company overview
Analytical Mechanics Associates (AMA) is a specialized research and engineering consulting firm focused on advanced mechanics and aerospace applications. The company provides sophisticated analytical services in structural dynamics, fluid mechanics, thermal analysis, and computational modeling for aerospace, defense, and advanced technology sectors. With expertise in both theoretical and applied mechanics, AMA supports clients with complex engineering challenges including spacecraft design, propulsion systems analysis, structural integrity assessments, and advanced materials development. The firm's services encompass research and development, engineering analysis, simulation and modeling, and technical consulting for government agencies, aerospace contractors, and research institutions. AMA combines deep theoretical knowledge with practical engineering experience to deliver innovative solutions for mission-critical applications in space exploration, defense systems, and advanced transportation technologies.