Financial Clearance Specialist - BWMC
University of Maryland Medical System
Summary
Responsible for timely retrieval and processing of appropriate patient charts from patient care areas. Prepares charts for scanning and indexing. Performs quality review to ensure that all patient records and loose documents are scanned with the highest level of quality possible. Performs activities associated with the completion, registration, and timely filing of death certifications in accordance with state regulations. Acts in the capacity of other non-professional positions within the department when needed.
Job description
Principal Responsibilities and Tasks
- Performs chart preparation and scanning functions as outlined in the HIM Prep/Scan Guidelines.
- Reviews images scanned for accuracy after initial scanning. Identifies documents that are of poor quality and rescan as necessary. Ensures that all scanned documents are positioned correctly and adjust those that are not correct.
- Performs indexing process with accuracy by ensuring documents are indexed to the correct patient contact serial number (CSN), and correct document location within the EMR. Assigns each document to the correct document type and verify that bar-coded documents are correctly indexed. Identifies when it is appropriate to split and merge documents. Performs the splits and merges correctly. Appends and inserts pages/documents when and where appropriate, and according to UMMS indexing guidelines.
- Reviews assigned electronic work lists daily and ensures timely processing of all work items on work lists.
- Validate completion and submit death certificates in accordance with state regulations. When needed, facilitate completion of the death certificate by the appropriate physician. Communicate with funeral homes and coordinate the release of remains.
- Perform technical processing tasks to include Release of Information coverage.
- Maintains expected productivity and quality standards. Completes and submits productivity reports on a weekly basis.
- Communicates any issues/concerns to the Team Leader or appropriate up-line timely and with clear detail. Assists in training new staff.
Requirements
- High school graduate or equivalent required
- One year performing document imaging in a hospital medical record department preferred
- Previous experience in hospital medical record department or similar medical office setting preferred
- Additional experience in quality analysis or similar position preferred
Company overview
The University of Maryland Medical System (UMMS) is a comprehensive academic health system serving Maryland and the Mid-Atlantic region. As one of the largest healthcare providers in the state, UMMS operates multiple hospitals, specialty care centers, and community-based health services across Maryland. The system is anchored by the University of Maryland Medical Center in Baltimore, which serves as the flagship academic medical center and Level 1 Trauma Center. UMMS is deeply integrated with the University of Maryland School of Medicine, fostering a strong environment for medical education, research, and clinical innovation. The system provides a full continuum of care including primary care, specialty services, emergency medicine, and advanced surgical procedures. UMMS is renowned for its expertise in trauma care, cancer treatment, cardiac services, transplantation, and neurological care. Through its network of hospitals and affiliated physicians, the system delivers high-quality, patient-centered care while advancing medical knowledge through research and training the next generation of healthcare professionals.