Grants Administrator II
Mass General Brigham
Summary
Manages the grant-related activity of an assigned portfolio of research departments at Mass Eye and Ear. Provides guidance, resolves issues, and helps navigate the research proposal submission and application process. Responsible for budget development assistance, interpretation of sponsor requirements, as well as ensuring that proposals meet sponsor and institutional guidelines and regulations. May be eligible for institutional signature authority to sign on behalf of enterprise institutions.
Job description
Job Summary
Manages the grant-related activity of an assigned portfolio of research departments at Mass Eye and Ear. Provides guidance, resolves issues, and helps navigate the research proposal submission and application process. Responsible for budget development assistance, interpretation of sponsor requirements, as well as ensuring that proposals meet sponsor and institutional guidelines and regulations. May be eligible for institutional signature authority to sign on behalf of enterprise institutions.
Essential Functions
- Processes and prepares research grant proposals, awards, and transactions, maintaining grant/contract records in compliance with institutional and research sponsors.
- Prepares budgets, justifications, and materials for financial reporting.
- Reviews proposals for compliance with sponsor and organizational guidelines; verify all sponsor requirements are met.
- Monitors expenditures and assures budgetary compliance; verifies, identifies, and evaluates excessive charges; and advises on allowability of costs to be charged to grant.
- Eligible for Institutional Signing Authority, which is subject to manager discretion and delegation.
- Uses organizational research financial management applications to manage workflow and develop queries and reports.
- Assist manager in the review of Grant Administrator 1 work and quality control review of data.
- Performs other duties as assigned.
- Complies with all policies and standards.
Working Conditions
- This is a full-time remote role with one onsite meeting per year.
- Monday through Friday, eastern business hours required.
- Remote workdays require a stable, secure, quiet, and HIPAA-compliant workspace. This will be confirmed via Microsoft Teams video for all employees.
Requirements
- Associate's degree required
- Bachelor's degree preferred
- At least 2-3 years of research administration experience required
- Proficiency in spreadsheets, databases, accounting, and other computer applications
- Excellent verbal and written communication, interpersonal, and problem-solving skills
- Good organization and coordination skills
- Ability to work with large financial data sets with accuracy
- Good working knowledge of research agency, sponsor, and organization funding guidelines and policies
- Good negotiation skills
- Ability to make independent judgments and resolve problems
- Ability to manage a busy workload and reprioritize as needed
Benefits
- Comprehensive Benefits
- Career Advancement Opportunities
- Differentials
- Premiums
- Bonuses
- Recognition Programs
Company overview
Mass General Brigham is one of the largest integrated healthcare delivery systems in the United States, formed through the merger of Massachusetts General Hospital and Brigham and Women's Hospital. Based in Boston, Massachusetts, this academic medical center system operates multiple hospitals, specialty facilities, and community health centers throughout New England. The organization is renowned for its world-class patient care, cutting-edge medical research, and comprehensive medical education programs. As a teaching affiliate of Harvard Medical School, Mass General Brigham trains the next generation of healthcare professionals while advancing medical science through groundbreaking research initiatives. The system provides a full continuum of healthcare services, from primary care and preventive medicine to complex specialty treatments and emergency services. With a focus on innovation and patient-centered care, Mass General Brigham consistently ranks among the top hospital systems in the nation for clinical excellence and research output.