Grants & Database Coordinator
JOURNEY MENTAL HEALTH CENTER INC
Summary
The Grants & Database Coordinator leads grant writing and reporting, and donor database management for Journey Mental Health Center. This role is responsible for securing grant funding, managing internal grant coordination, maintaining our donor database, and supporting development strategies, activities, and events. The position leads the development of grant funding strategies to achieve fundraising goals and support clinical program initiatives. The position supports donor relations through data collection and analysis and stewardship coordination. This position works closely with a small development team and regularly works with finance, operations, and clinical teams across the organization.
Job description
Duties/Responsibilities
- Continuously develop an understanding of Journey’s mission and impact on the community.
- Collaborate with leadership and program staff to understand programmatic and funding needs and develop key outcome metrics that align with funder goals.
- Research and identify grant funding opportunities and cultivate alignment with Journey’s mission.
- Prepare and submit accurate and high-quality proposals, narratives, budget details, and supporting documentation by required deadlines.
- Serve as a primary liaison with funders regarding contract terms, reporting requirements, and compliance matters.
- Ongoing collaboration with our finance and program staff to ensure compliance, collect outcome data and complete timely progress and evaluation reports.
- Maintain comprehensive grant calendar and tracker, as well as organized, accessible grant files and documentation.
- Contribute to improving the organization’s fundraising strategy, grant management procedures, and internal data collection process.
- Lead gift processing and support all donor stewardship activities.
- Support maintenance of the organization’s donor database, Bloomerang, to ensure the accuracy and integrity of constituent data and donation records.
- Develop and generate reports, dashboards, and mailing lists to support fundraising campaigns, donor stewardship, and board reporting.
- Support development event planning and operations.
Qualifications: ESSENTIAL
- Minimum of 3 years of nonprofit grant writing and management experience.
- Minimum of 1 year of experience with a significant role in donor database management, preferably a nonprofit CRM.
- Knowledge of grant sources and methods for securing grants in corporate, public, and private sectors.
- Exceptional writing and editing skills with the ability to understand and appeal to varied audiences.
- Experience composing, formatting, and proofing business correspondence with a high degree of attention to detail and accuracy.
- Experience using a CRM system to produce and analyze reports.
- Knowledge of budgeting, accounting principles, and grant reconciliation.
- Strong project management skills and experience.
- Strong organizational and time-management skills are important.
- Ability to work and communicate with people with a wide range of backgrounds and identities.
- Possession of a valid driver’s license, a favorable driving record, adequate insurance (per state law), and access to a vehicle.
PREFERRED
- Experience with Bloomerang CRM & Fundraising databases.
- Experience working in nonprofit, human service or health related field.
- Familiarity with Madison, Dane County and Wisconsin grant funding sources.
- Experience with government contracts, procedures, and requirements.
- Demonstrated success in using strategic methods to identify new grant opportunities.
Requirements
- Minimum of 3 years of nonprofit grant writing and management experience.
- Minimum of 1 year of experience with a significant role in donor database management, preferably a nonprofit CRM.
- Knowledge of grant sources and methods for securing grants in corporate, public, and private sectors.
- Exceptional writing and editing skills with the ability to understand and appeal to varied audiences.
- Experience composing, formatting, and proofing business correspondence with a high degree of attention to detail and accuracy.
- Experience using a CRM system to produce and analyze reports.
- Knowledge of budgeting, accounting principles, and grant reconciliation.
- Strong project management skills and experience.
- Strong organizational and time-management skills are important.
- Ability to work and communicate with people with a wide range of backgrounds and identities.
- Possession of a valid driver’s license, a favorable driving record, adequate insurance (per state law), and access to a vehicle.
Company overview
Journey Mental Health Center Inc is a comprehensive mental health care provider specializing in delivering essential behavioral health services to communities in need. As a dedicated mental health center, the organization focuses on providing accessible, high-quality care for individuals facing mental health challenges, substance use disorders, and co-occurring conditions. The center offers a range of therapeutic interventions including individual counseling, group therapy, psychiatric services, crisis intervention, and community-based support programs. With a commitment to evidence-based practices and person-centered care, Journey Mental Health Center serves diverse populations across various age groups and backgrounds. The organization plays a crucial role in the mental health ecosystem by addressing both acute and chronic mental health needs while promoting recovery, resilience, and overall well-being. Their services are designed to support individuals throughout their mental health journey, from initial assessment and diagnosis to ongoing treatment and community reintegration.