Grants Manager

Grants Workflow, Pipeline, and Portfolio Management

• Own and manage the organization's grants pipeline, annual grants workplan, and master calendar for proposals, reports, renewals, and stewardship activities.
• Lead recurring grants meetings, establish priorities, clarify ownership, document decisions, and ensure timely follow-through.
• Manage workflow across the full grant lifecycle, from opportunity assessment and pursuit decisions through submission, award setup, reporting, renewal, and closeout.
• Monitor progress across the portfolio; identify risks, bottlenecks, capacity concerns, and upcoming decision points; and escalate issues early.
• Directly manage a portfolio of institutional funders, with responsibility for funder relationships, grant deliverables, reporting, and ongoing stewardship.

Funder Analysis and Institutional Funding Strategy

• Analyze prospective foundation, corporate, and government opportunities for mission alignment, eligibility, competitiveness, restrictions, organizational capacity, sustainability, and overall fit.
• Prepare concise opportunity assessments and recommendations to support pursue, defer, or decline decisions.
• Partner with the Director of Philanthropic Engagement and organizational leadership to implement institutional funding priorities and annual goals.
• Develop pipeline projections, portfolio analyses, and funding outlook reports that support planning and decision-making.
• Support cultivation, solicitation, and stewardship strategies for key institutional funders, including preparation for funder conversations and follow-up.

Cross-Department Coordination and Grant Development

• Lead coordination among Advancement, Programs, Finance, Evaluation, Communications, and Executive Leadership for proposals, reports, budgets, supporting materials, and funder deliverables.
• Create clear workplans with internal deadlines, contributors, review steps, approvals, and submission responsibilities.
• Facilitate planning conversations so stakeholders understand the opportunity, intended outcomes, commitments, timelines, and expectations.
• Coordinate development of grant budgets and supporting documentation with Finance and program leaders while maintaining clear responsibility for final content and approvals.
• Partner with the Lead Grant Writer and Strategist to ensure narratives, data, budgets, attachments, and submission requirements are complete, accurate, consistent, and timely.

Program Design, Outcomes, and Reporting

• Facilitate conversations about program design, scope, sustainability, outcomes, and alignment with organizational strategy and funder priorities.
• Coordinate development and refinement of logic models, theories of change, outcomes frameworks, evaluation plans, and funder-specific performance measures.
• Translate organizational priorities and program concepts into clear grant strategies and fundable project structures.
• Oversee reporting workflows, ensuring programmatic, financial, and evaluation inputs are gathered, reviewed, approved, and submitted by required deadlines.
• Track award commitments, deliverables, and reporting requirements and help teams resolve gaps or inconsistencies before they create compliance risk.

Systems, Documentation, and Process Improvement

• Serve as the business owner for monday.com grants management processes and related grant-tracking tools.
• Develop and maintain dashboards, calendars, templates, standard operating procedures, decision records, and shared resource libraries.
• Establish consistent standards for grant records, naming conventions, status updates, documentation, and knowledge management.
• Maintain complete, accessible, and audit-ready records for proposals, awards, reports, agreements, correspondence, and supporting documentation.
• Regularly assess workflows and implement improvements that strengthen clarity, efficiency, accountability, and continuity.

Leadership, Supervision, and Collaboration

• Establish clear roles, workflows, quality standards, and communication practices within the grants team.
• Foster collaborative, respectful working relationships across departments and create shared accountability for grant-related commitments.
• Serve as a knowledgeable internal resource on grants processes, funder requirements, and institutional funding practices.