HR Coordinator

Job Description

We are seeking an organized and collaborative HR Coordinator to manage our candidate interview logistics, lead our employee onboarding workflows, and oversee compliance training tracking. In this role, you will serve as the primary operational point of contact for candidates progressing through our hiring pipelines, for new employees transitioning into the organization, and for active staff completing mandated training milestones.

This position is well-suited for a motivated professional looking to establish a strong career foundation in Human Resources. If you possess exceptional organizational capabilities, a sharp eye for detail, and a commitment to providing an outstanding employee experience, we welcome your application.

Key Responsibilities

• Interview Logistics: Coordinate complex calendar schedules for phone, video, and in-person interviews across multiple time zones, ensuring smooth communications between candidates and hiring managers.
• Onboarding Management: Direct the end-to-end onboarding pipeline, including initiating digital new-hire portals, coordinating equipment provisioning with IT, and ensuring all HR related onboarding tasks are complete.
• New Employee Orientation: Assist with facilitating day-one orientation sessions to introduce company culture, review core organizational policies, and assist with initial setup tasks.
• Personnel Records Maintenance: Collect, audit, and organize day-one compliance documentation (including Form I-9 verification, tax documentation, and payroll authorizations) to maintain data integrity.
• I-9 Verification Administration: Lead the employment eligibility verification process, ensuring all I-9 document verification steps are completed accurately and on time in strict compliance with federal regulations.
• Compliance Training Management: Oversee the deployment, assignment, and tracking of mandatory workplace training programs (e.g., anti-harassment, safety, and data privacy), sending out regular reminders to guarantee total team compliance.
• HRIS Administration: Execute precise data entry within our Human Resources Information System (HRIS) for all newly hired personnel to ensure payroll, system access, and benefits registration are activated correctly.
• Performance Review Assistance: Assist HR leadership with the administrative setup of company performance review cycles and support the tracking of completion rates to ensure evaluation timelines are met.

Qualifications

• Experience: 1–3 years of professional administrative experience, ideally within a corporate setting, human resources department, or an impactful internship focused heavily on calendaring and record keeping.
• Onboarding Aptitude: Proven experience welcoming new hires, coordinating orientation schedules, or managing the administrative logistics of a hiring process.
• Calendar & Scheduling Proficiency: Deep experience coordinating complex calendars using Greenhouse, Google Calendar, or other automated scheduling tools.
• Interpersonal Skills: Exceptional interpersonal and communication skills, with a distinct ability to make candidates and new hires feel welcome, valued and informed.
• Organization & Detail: Great detail to data accuracy to handle multiple moving start dates and interview loops simultaneously.
• Multitasking & Task Prioritization: Proven ability to balance multiple overlapping projects simultaneously, demonstrating the capacity to confidently own end-to-end hiring logistics and onboarding tasks while executing administrative duties without sacrificing accuracy.
• Discretion: Absolute discretion and professional integrity when handling sensitive personal profiles, training completion records, and confidential organizational data.
• Adaptability: Comfortable operating within a fast-paced, evolving startup and commercialization environment. You are highly adaptable, maintain a solution-oriented mindset during shifts in priority, and enjoy helping build processes from the ground up.
• Platform Experience: Proficient in using Microsoft Excel and Google calendars, is a must. Experience using Rippling and Greenhouse is a plus.