HR Generalist - Leave of Absence (LOA) Specialist
UHS
Summary
Southwest Healthcare is seeking a Full-Time HR Generalist - Leave of Absence (LOA) Specialist. This position is onsite in our Temecula office. This position will collaborate with staff across the SoCal region and serves as the primary point of contact for employees and managers regarding all aspects of leave administration. This role is responsible for the end-to-end processing of leave requests, ensuring compliance with federal and state regulations (such as FMLA and CFRA) and company policies. The LOA Specialist is the "hands-on" coordinator ensuring day-to-day accuracy, timely communication, and seamless coordination for all active leaves.
Job description
Duties include but not limited to:
- Administer the end-to-end processing and monitoring of all leave of absence requests, including medical (FMLA/CFRA), personal, military (USERRA), and parental leaves.
- Manage the ADA Interactive Process by engaging with employees to identify potential workplace accommodations; analyze medical restrictions against essential job functions and document all "good faith" efforts to accommodate.
- Act as the liaison between the employee, department managers for Workers’ Compensation claims; ensure timely filing of DWC-1 forms and track "lost time" versus "restricted duty" status.
- Serve as a subject matter expert to guide employees through the application process, explaining eligibility for state-specific benefits (e.g., CA SDI/PFL) and company-sponsored Short-Term and Long-Term Disability (STD/LTD).
- Partner with Payroll to ensure accurate benefit integration (e.g., topping off SDI with sick/vacation time) and maintain real-time employee status accuracy within the designated timekeeping system.
- Coordinate with the 3rd party vendor, the transition back to work by coordinating fitness-for-duty certifications and managing temporary or permanent work restrictions through collaborative "stay-at-work" or "light duty" programs.
- Respond to government disability and leave requests, including inquiries and documentation requests from the Employment Development Department (EDD).
- May travel to other facilities within the SoCal region as needed.
- Perform other related duties as assigned by management.
Requirements
- High School Diploma or equivalent required
- Associate’s or Bachelor’s degree in Human Resources, Business Administration, or a related field preferred
- Minimum of Two (2) years of professional HR experience, dedicated in leave administration
- Professional in Human Resources (PHR) or SHRM-CP certification preferred
- Completion of specialized leave management training (such as CLMS - Certified Leave Management Specialist) is a significant plus
- Current CA Drivers License required
- Demonstrates knowledge and ensures compliance with The Joint Commission and Title 22 standards and guidelines
- Demonstrates compliance with healthcare policies and procedures at all times
- Ability to set priorities and appropriately organize workload and complete assignments in a timely manner
- Demonstrates ability to relate to clinical personnel and medical staff, as well as ability to interact well with the public
- Must have knowledge of PC and applications
- Proficiency in Microsoft Office Suite and advanced experience with HRIS platforms (e.g., Workday, UKG, or Lawson)
- Must maintain strict confidentiality at all times
- Demonstrate a high level of discretion and professionalism when handling confidential and sensitive employment information
Benefits
- Health Insurance
- Dental Insurance
- Vision Insurance
- Prescription Drug Plans
- 401(k) with company match
- Discounted stock plan
- SoFi Student Loan Refinancing Program
- Tuition reimbursement
- CEU reimbursement
- Certification reimbursement
- Licenses reimbursement
- Paid Time Off
Company overview
Universal Health Services, Inc. (UHS) is one of the nation's largest and most respected providers of hospital and healthcare services, operating as a Fortune 300 corporation headquartered in King of Prussia, Pennsylvania. Founded in 1979, UHS has grown into a major healthcare enterprise with approximately 99,000 employees and annual revenues exceeding $14 billion. The company operates through its subsidiaries, managing 29 acute care hospitals, 331 behavioral health facilities, and 60 outpatient and other facilities across 39 U.S. states, Washington D.C., Puerto Rico, and the United Kingdom. UHS provides comprehensive healthcare services including acute care, behavioral health treatment, cancer centers, and ambulatory surgical centers. The company's strategy focuses on building or acquiring high-quality hospitals in rapidly growing markets and investing in advanced medical equipment and skilled personnel to become the leading healthcare provider in each community it serves. UHS is publicly traded on the New York Stock Exchange (NYSE: UHS) and has established a strong reputation for delivering compassionate, high-quality care while maintaining financial stability and operational excellence.