Instrument Coordinator, Sterile Processing

Job Summary

Reporting to local supervisor or manager of the sterile processing department, position provides departmental oversight of instrument procurement, repair, replacement, and refurbishment. Supports procedural areas service line coordinators with making modifications to instrument sets, adding, removing, implementing, and exempting, as necessary. Modifies count sheets in SPM as needed. Functions as liaison between purchasing and sterile processing department, assists with invoice reconciliation and outstanding receivables when needed. Facilitates repair of flexible and rigid scopes with appropriate vendor, obtains loaners when needed. Maintains detailed records of purchases and other tasks, following up and communicating regularly. Position functions to ensure instruments required for surgical procedures are in working order. Serves as integral part of sterile processing leadership team to provide high levels of customer service to providers, clinicians, and staff.

Core Responsibilities and Essential Functions

• Maintains count sheets in SPM instrument management database.
• Generates SPM reports on a regular basis and ad-hoc.
• Adheres to established par levels for peg board and other stock items.
• Monitors outstanding receivables and open orders, following up with purchasing.
• Assists with capital planning by obtaining quotes from various vendors.
• Establishes tracking system for monitoring outstanding orders, follows up with purchasing/vendor.
• Obtains price quotes and enters requisitions for instrument and specialty purchases.
• Functions as resource for clinical service line coordinators with ordering specialty instruments.
• Facilitates repair or refurbishment of various surgical instruments and equipment.
• Performs basic clerical and administrative functions on unit. (PC, multi-line phone, fax, copiers)
• Places work orders with biomed, facilities management, environmental services as needed.
• Functions as department point of contact for vendors.
• Performs other duties as assigned
• Complies with all Wellstar Health System policies, standards of work, and code of conduct.

Required Minimum Education

High School Diploma / GED General or Accredited Program Other / Related Field-Preferred

Required Minimum License(s) and Certification(s)

All certifications are required upon hire unless otherwise stated.

• CRCST - Cert Reg Central Service Tech or CSPDT - Cert Sterile Proc & Dist Tech
• BLS - Basic Life Support or ARC-BLS - Amer Red Cross Basic Life Support or BLS-I - Basic Life Support - Instructor

Additional License(s) and Certification(s)

Certification in sterile processing Upon Hire Required

Required Minimum Experience

Minimum 2 years in an inpatient sterile processing technician role required

Previous Loaner Coordinator experience strongly preferred.

Required Minimum Skills

• Ability to effectively operate various computer applications (Basic Outlook and MS Office Suite) required.
• Ability to communicate with technicians, clinicians, and providers in a procedural setting required.
• High level of organization, ability to follow through required.
• Ability to identify and research complex surgical instruments required.
• Must be able to work with limited supervision and demonstrate consistent ability to complete assigned tasks.