Intermediate Program Manager
University of Arkansas for Medical Sciences
Summary
The Program Manager serves as a key operational and administrative leader within the College of Medicine Office of Research, supporting the full lifecycle of proposal initiatives and faculty funding activity. This position oversees the day-to-day coordination of programs and proposal competitions, maintains comprehensive tracking of faculty proposal activity, provides metrics tracking of strategic planning initiatives and goals, and translates data into reports and presentations for leadership and key stakeholders. The Program Manager also provides technical writing and proposal development support, serves as a resource and liaison for COM faculty navigating proposal processes and opportunities, and contributes to broader Office of Research communications and strategic initiatives.
Job description
Responsibilities
- Administer College of Medicine Office of Research programs, including pilot awards, voucher programs, and faculty development initiatives.
- Coordinate program application, review, award, and reporting processes.
- Support implementation of Office of Research strategic initiatives and special projects.
- Coordinate advisory committees, councils, and stakeholder meetings.
- Develop and maintain program documentation, standard operating procedures, and institutional records.
- Facilitate communication among faculty, departments, and institutional offices regarding program requirements and opportunities.
- Collect and compile productivity metrics for COM Office of Research.
- Collect and compile initiative and goal metrics for COM Office of Research strategic plans.
- Monitor extramural funding activity and effort allocations across COM faculty, utilizing systems to ensure data accuracy.
- Generate analyses of metrics, including return on investment calculations, aggregate funding data, and growth data.
- Generate written reports, presentations, and newsletters that communicate COM Office of Research activity and program outcomes to faculty, leadership, advisory bodies, and key stakeholders.
- Generate common templates and forms for COM faculty.
- Contribute to technical writing and proposal development support, including assistance with proposal applications and progress reports.
- Maintain essential office records, including standard operating procedures, meeting minutes, and official communication from the Executive Associate Dean for Research.
- Process requisitions and travel for the Office of Research.
- Coordinate meetings such as the COM Research Council and other advisory board meetings, including scheduling, agenda preparation, and follow-up documentation.
- Maintain the website for the Office of Research, ensuring it provides up-to-date information and continues to serve as a resource for COM faculty and staff.
- Act as a liaison between the Office of Research and COM departments and other stakeholder bodies, both on campus and across the state.
- Serve as a knowledgeable resource for COM faculty in matters related to research programs, funding opportunities, and institutional policies and procedures on the UAMS campus.
- Perform other duties as assigned.
Requirements
- Bachelor's degree in science plus four (4) years of research administration or program coordination experience, or Master's degree plus two (2) years of research administration or program coordination experience
- Data collection and analysis techniques
- Experience with Microsoft Office Suite, Pivot tables, Workday, NTRACTS
- Highly organized, proactive, and detail-oriented
- Strong written communication skills
- Analytical mindset
- Collaborative and professionally adept at building relationships across all levels of the institution
Benefits
- Medical, Dental & Vision
- Holiday, Vacation & Sick Leave
- Education Discount
- 401(k) Matching up to 10%
- Basic Life Insurance
- Career Training
- Merchant Discounts
- Concierge Prescription Delivery
Company overview
The University of Arkansas for Medical Sciences (UAMS) is Arkansas' only comprehensive academic health sciences university and the state's largest public employer. Founded in 1879 by eight physicians, UAMS has evolved into a statewide health system encompassing six colleges: Medicine, Pharmacy, Nursing, Health Professions, Public Health, and Graduate School. As a premier academic medical center, UAMS combines education, research, and clinical care through its UAMS Medical Center, which serves as Arkansas' only adult Level 1 trauma center and the state's sole provider of adult kidney, liver, and pancreas transplants. The institution operates with a $1.3 billion budget and generates over $100 million in annual research funding, maintaining internationally recognized programs in multiple myeloma, aging, and other specialized areas. UAMS supports over 3,000 students, 900 medical residents and fellows, and maintains affiliations with Arkansas Children's Hospital and the Central Arkansas Veterans Healthcare System. With eight regional campuses across Arkansas, UAMS provides extensive community outreach and telehealth services, ensuring healthcare access throughout the state while contributing approximately $3.92 billion annually to Arkansas' economy.