Summary

The Inventory Coordinator is responsible for ensuring inventory accuracy through regular cycle counts, managing inventory adjustments, and monitoring schedule adherence according to inventory protocols. This position involves operating a forklift to support physical and system transactions, pulling work orders, and assisting with inventory movements. Additionally, the role plays a key part in maintaining organized warehouse operations, supporting inventory control processes, and ensuring timely and accurate inventory management.

Job description

Position Summary

The Inventory Coordinator is responsible for ensuring inventory accuracy through regular cycle counts, managing inventory adjustments, and monitoring schedule adherence according to inventory protocols. This position involves operating a forklift to support physical and system transactions, pulling work orders, and assisting with inventory movements. Additionally, the role plays a key part in maintaining organized warehouse operations, supporting inventory control processes, and ensuring timely and accurate inventory management.

Essential Duties and Responsibilities

Inventory Management

Follow established cycle count plans and ensure timely completion of all counting activities.
Conduct regular cycle counts to verify inventory accuracy and identify discrepancies, ensuring reconciliation and data integrity.
Prepare and submit detailed inventory reports on accuracy, adherence to schedules, and necessary adjustments.
Perform inventory adjustments in the system based on physical counts and resolve discrepancies promptly.
Maintain accurate inventory records through systematic cycle counts and reconciliations to ensure material availability for production needs.
Investigate and resolve any discrepancies identified during reconciliation, documenting findings and corrective actions taken.
Monitor inventory levels and adjust inventory as needed, work closely with production, warehouse personnel and procurement teams.
Manage product traceability and ensure that all materials used in batching are accurately documented and logged.
Run the expiry report and move expired materials to the Reject Cage for retesting or to be processed as IDRs.
Operate forklifts safely and efficiently to pull work orders, move inventory, inventory transfers, and support physical inventory processes.
Assist with physical movement and handling of inventory and warehouse items as required.
Collaborate with the warehouse team to ensure inventory flow and maintain accuracy.
Maintain a clean and organized work environment, always following safety procedures.
Perform additional duties assigned to support overall warehouse operations.

Requirements

Ability to perform physical inventory tasks
Ability to operate a forklift safely
Strong attention to detail for documentation and reporting
Ability to maintain organized warehouse standards

Company overview

Swiss American CDMO is a full-service Contract Development and Manufacturing Organization with over 30 years of experience in delivering innovative manufacturing solutions for topical skin care, sun care, and wound care products. Headquartered in Carrollton, Texas, the company operates a 134,000-square-foot cGMP facility that serves clients worldwide. Swiss American specializes in developing and manufacturing next-generation topical formulations, including mineral-only, chemical, and hybrid sunscreen systems, with a strong focus on photostability, elegant sensorials, and regulatory compliance. The company's expertise spans from initial product discovery through commercial manufacturing, with capabilities in formulation science, regulatory affairs, and quality assurance. Swiss American's team of scientists and engineers brings extensive experience in creating novel product solutions that deliver superior performance and competitive advantages for brands in the personal care and healthcare markets. The company maintains rigorous quality standards, operating under validated systems designed to exceed FDA, ISO, and client requirements while ensuring global market compliance.