Inventory Manager, Coordinator Site Services

Operational Coordination and Task Allocation

• Coordinate daily work assignments for across bands Associates based on priorities, volumes and deadlines
• Balance workloads across team members during peak periods, absences and volume fluctuations
• Monitor task completion and address bottlenecks or delays in real time
• Streamline operational workflows by identifying redundant steps and proposing process improvements
• Contribute directly to inventory tasks alongside the team, maintaining hands-on operational involvement
• Coordinate shift handoffs to ensure continuity of operations and pending task visibility
• Communicate daily priorities, schedule changes and operational updates to the team

Sourcing and Material Replenishment Coordination

• Coordinate sourcing of consumables, chemicals, solvents, reagents and other materials for customer operations
• Monitor stock levels against par levels, reorder points and usage patterns to prevent stockouts
• Generate and manage purchase requisitions and reorder recommendations within ERP systems
• Coordinate with suppliers on order status, lead times, expediting requests and delivery scheduling
• Identify alternative sources or substitute products when primary items are unavailable or backordered
• Track open orders and follow up on overdue deliveries to maintain supply continuity

Critical Material Management and Processing

• Oversee the management and processing of critical materials used in laboratory and production environments
• Coordinate storage activities ensuring chemical compatibility, segregation and regulatory compliance
• Monitor and enforce FIFO, FEFO and lot-based rotation across all material categories
• Coordinate disposition of expired, damaged, recalled or non-conforming materials per site procedures
• Conduct periodic storage area inspections and coordinate corrective actions for findings

Data Collection, Documentation and Reporting

• Collect, document, organize and report operational data including inventory metrics, activity records and service levels
• Prepare daily, weekly and monthly operational reports for supervisor and customer stakeholders
• Track and report KPIs including inventory accuracy, fill rate, turnaround time and safety metrics
• Maintain accurate logs of team activities, issues, resolutions and customer communications
• Document process changes, workflow improvements and SOP updates for the coordination area
• Support data collection for audits, reviews and customer business review presentations
• Ensure all documentation meets Avantor quality standards and customer site requirements

Inventory Control and Cycle Count Coordination

• Coordinate cycle count schedules and assign counting responsibilities across the team
• Review cycle count results and coordinate investigation of significant variances
• Monitor inventory accuracy trends and recommend adjustments to counting frequency or methodology
• Coordinate physical inventory events in collaboration with the customer and supervisor
• Ensure cycle count documentation is complete, accurate and filed per audit requirements

Safety, Compliance and Quality Coordination

• Coordinate team compliance with site-specific safety and regulatory requirements
• Schedule and track team completion of required safety training, certifications and refresher courses
• Coordinate site-specific safety activities including PPE distribution, safety meetings and drill participation
• Report safety incidents, near-misses and compliance findings to the supervisor promptly
• Coordinate corrective actions resulting from safety audits, inspections or incident investigations
• Maintain training records in an organized and audit-ready state

Customer Communication and Stakeholder Engagement

• Communicate with internal teams and customers on operational matters requiring understanding, support and engagement
• Serve as the primary day-to-day operational contact for customer laboratory and production staff
• Participate in customer operational meetings, providing updates on inventory status, service levels and issues
• Coordinate cross-functional communication between Avantor team, customer departments and suppliers
• Translate customer requirements into actionable tasks and priorities for the inventory team
• Proactively communicate service disruptions, material shortages or process changes to affected stakeholders
• Build and maintain positive working relationships that support contract renewal and scope expansion

Continuous Improvement and Team Development

• Identify workflow inefficiencies and coordinate improvement initiatives using Lean principles
• Support onboarding and orientation of new team members by coordinating training schedules and mentors
• Share operational knowledge and best practices with team members to build capability
• Coordinate cross-training activities to ensure team flexibility and coverage
• Document lessons learned from operational issues and incorporate into SOPs and training materials
• Participate in site optimization projects and provide coordination perspective on implementation
• Coordinate emergency or urgent sourcing requests with supervisor approval