Learning & Event Coordinator V

The Learning and Event Coordinator V provides senior-level project, program, meeting, and event coordination for executive leadership programs and large internal conferences. This role manages project timelines, event logistics, participant communications, vendor coordination, travel logistics, expenses, and documentation while identifying opportunities to improve program processes through technology and automation.

Primary Responsibilities

• Coordinate executive leadership programs, meetings, offsites, and large internal conferences from planning through onsite execution.
• Develop and manage project plans, timelines, milestones, action items, dependencies, and program deliverables.
• Coordinate meeting and event logistics, including meeting space, catering, audiovisual needs, materials, transportation, hotel sourcing, and travel arrangements.
• Partner with program managers, facilitators, leaders, vendors, and onsite contacts to coordinate requirements and program delivery.
• Manage calendars, invitations, registration, participant rosters, attendance tracking, and program communications.
• Coordinate vendors and track program expenses, invoices, purchase orders, chargebacks, and expense reconciliation.
• Improve and automate program processes using tools such as Microsoft Power Automate, Microsoft Bookings, SharePoint, Power BI, and Excel.
• Develop and maintain standard operating procedures (SOPs), templates, checklists, trackers, and other program documentation.

Required Qualifications

• High school diploma or GED and 10+ years of experience in project coordination, program operations, meeting and event coordination, executive support, or a related function.
• Experience coordinating projects or programs with multiple stakeholders, timelines, and deliverables.
• Experience supporting executive-level programs, meetings, conferences, or events.
• Experience handling confidential or sensitive business information.

Preferred Qualifications

• Experience coordinating vendors, hotel sourcing, travel logistics, and program or event expenses.
• Experience with Microsoft Power Automate, Microsoft Bookings, SharePoint, Power BI, or advanced Excel functionality.
• Experience with Microsoft 365, Cvent, Concur, Medallia, or similar program and event management tools.
• Experience developing SOPs, process documentation, templates, checklists, and project trackers.
• Experience providing onsite support for executive leadership programs, meetings, or large internal conferences.