Legal Administrator (Hybrid - 3x a week in Secaucus, NJ)
Quest Diagnostics
Summary
The Legal Administrator is responsible for providing highly confidential executive-level support to the legal team. Specifically, this role supports the Health Plans legal team; Business Development legal team; and the Government Affairs team.
Job description
Responsibilities
- Creates and modifies correspondence, documents, reports, and spreadsheets
- Revises agreements and documents, proofreads material, as assigned
- Tracks progress on projects, schedules calls, sends reminders, and performs other project management-related functions upon request
- Prepares and modifies charts, spreadsheets, Visio charts, and PowerPoint presentations for various projects
- Arranges travel arrangements and executes expense reports
- Maintains attorneys’ calendars, schedules meetings, and appointments
- Prepares legal invoices for payment and run reports as requested
- Opens and distributes incoming mail
- Performs general clerical duties including copying, faxing, scanning, mailing, and filing
- Other duties as assigned
Qualifications
Education:
- High School Diploma
- Associate or Bachelor's degree (preferred)
Required Work Experience:
- Minimum of 5+ years secretary with a minimum of 3 years Legal Secretary experience
Knowledge:
- Proficient in Microsoft Office (Outlook, Excel, Word, PowerPoint, Visio, Access, etc.)
- Experience in other programs such as Survey Monkey and Counsel Link
Skills:
- Ability to think analytically
- Ability to prioritize and complete multiple tasks and high volume of work on deadline
- Effectively respond to office workflow issues
- Demonstrates evidence of effective communication skills – both written and oral
- Aptitude to learn new tasks
- Displays cooperativeness
- Produces quality work, with special emphasis on accuracy
Requirements
- High School Diploma
- Associate or Bachelor's degree (preferred)
- Minimum of 5+ years secretary experience
- Minimum of 3 years Legal Secretary experience
- Proficient in Microsoft Office (Outlook, Excel, Word, PowerPoint, Visio, Access, etc.)
- Experience in other programs such as Survey Monkey and Counsel Link
- Ability to think analytically
- Ability to prioritize and complete multiple tasks and high volume of work on deadline
- Effectively respond to office workflow issues
- Demonstrates evidence of effective communication skills – both written and oral
- Aptitude to learn new tasks
- Displays cooperativeness
- Produces quality work, with special emphasis on accuracy
Benefits
- Medical, Dental & Vision
- Well-being programs
- Health assessment program
- Mental health program
- Vacation and Health/Flex Time
- Paid holidays
- Financial coaching
- 401(k) with company match
- Roth IRA
- Employee stock purchase plan
- Life and disability insurance
- Flexible Spending Accounts
- Annual incentive plans
- Matching gifts program
- Education assistance
Company overview
Quest Diagnostics is a leading provider of diagnostic information services, operating one of the largest clinical laboratory networks in the United States. Founded in 1967 and headquartered in Secaucus, New Jersey, the company offers a comprehensive range of diagnostic testing services including routine blood tests, genetic testing, molecular diagnostics, and anatomic pathology. Quest serves approximately one-third of American adults and physicians annually through its network of approximately 2,250 patient service centers and extensive outreach operations. The company processes over 500,000 test requests daily, providing critical data that helps healthcare providers make informed decisions about patient care. Quest Diagnostics has been at the forefront of diagnostic innovation, developing advanced testing capabilities for cancer, cardiovascular disease, infectious diseases, and neurological disorders. The company plays a vital role in public health through its participation in disease surveillance and population health management initiatives.