Legal and Corporate Support Specialist
Trividia Health, Inc.
Summary
Provide general support as needed to Head of Legal Affairs, In-House Counsel, Executive Team, and other departments as needed.
Job description
Essential Duties and Responsibilities
- Provide support to Head of Legal Affairs, In house counsel; including handling the organization and maintenance of legal documents/databases in the Electronic Contracts Management System (CLM)
- Distributing and tracking document execution through CLM
- General administrative support, including scanning, copying and organizing documents for the purposes of legal requests
- Schedules meetings, maintains digital and physical records, calendaring/maintaining deadlines as needed
- Maintaining confidentiality and privacy of confidential privileged information/communications and sensitive material
- Preparation of legal/corporate documents/filing as directed by legal staff for review
- Manage the President/CEO and other senior Executive Team Members' calendars as requested and schedule meetings as requested
- Coordinate management, customer, vendor and other such meetings, as well as onsite and off-site events, as needed
- Oversee and arrange catering for onsite and off-site meetings and events
- Prepare expense reports for President/CEO, CFO, Head of Legal Affairs, Corporate VP and President's other direct reports, as needed
- Handle President/CEO's and Head of Legal Affairs, In house counsel incoming/outgoing mail and telephone calls with confidentiality
- Maintaining confidentiality of confidential and sensitive material
- Coordinate with Sales in scheduling NACDS events and industry related conferences
- Coordinate travel logistics for President/CEO and direct reports and staff, including but not limited to booking hotels, cars and flights as requested
- Maintain PTO records for President/CEO and direct reports
- Prepare conference room spaces by setting up any equipment and providing necessary materials
- Facilitate iPurchase requisitions and office supply orders as requested; provide back up for the front desk
- Other duties as assigned
Supervisory Responsibilities
This job has no supervisory responsibilities.
Qualifications
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education and/or Experience
One year certificate from college; or One to three years related experience and/or training; or equivalent combination of education and experience.
Language Skills
Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write simple correspondence. Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.
Mathematical Skills
Ability to add and subtract two-digit numbers and to multiply and divide with 10's and 100's. Ability to perform these operations using units of American money and weight measurement, volume, and distance.
Reasoning Ability
Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions. Ability to deal with problems involving a few concrete variables in standardized situations.
Certificates, Licenses, Registrations
None.
Requirements
- One year certificate from college; or One to three years related experience and/or training; or equivalent combination of education and experience
- Ability to read and comprehend simple instructions, short correspondence, and memos
- Ability to write simple correspondence
- Ability to effectively present information in one-on-one and small group situations
- Ability to add and subtract two-digit numbers and to multiply and divide with 10's and 100's
- Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions
- Ability to deal with problems involving a few concrete variables in standardized situations
Company overview
Trividia Health, Inc. is a global medical device company specializing in diabetes management solutions, founded in 1985 and headquartered in Fort Lauderdale, Florida. The company's core mission is to help people with diabetes maintain healthy lifestyles through innovative, cost-effective products. Trividia has established itself as the leading supplier of co-branded blood glucose monitoring systems to major retail pharmacies across North America, including Walgreens, CVS, and Rite Aid, as well as regional and independent pharmacies and mail service providers. With over 30 years of experience, the company develops, manufactures, and markets high-quality diabetes care products under its TRUE brand and various retail store brands. Their product portfolio extends beyond blood glucose monitoring systems to include skincare products specifically designed for people with diabetes. Trividia operates manufacturing facilities in New Hampshire, Florida, and Taiwan, maintaining a global presence while focusing on making diabetes care more accessible and affordable. The company employs 501-1,000 professionals and maintains a privately held structure, emphasizing innovation, quality, and customer-centric solutions in the competitive medical device industry.