Logistics Coordinator (3 Year Term)
Fermilab
Summary
The Long-Baseline Neutrino Facility (LBNF) / Deep Underground Neutrino Experiment (DUNE) Project is seeking a team member to join the Fermilab team as a Logistics Coordinator. Under general supervision, coordinates and monitors receipt and transport of LBNF/DUNE materials at storage locations to the project site at SURF. Maintain accurate records of shipments, inventory levels, and logistics activities.
Job description
What your day-to-day as Logistics Coordinator at Fermilab will look like:
- Assist in developing plans and schedules to enhance distribution of materials and supplies underground.
- Maintain customer relations with contractors managing the warehouse, laydown yard, and trucking contracts.
- Coordinate logistics supply from offsite storage to the SURF underground project site, working with installation teams to ensure logistics planning is executed.
- Answer inquiries concerning received materials, provides customer assistance to international and national stakeholders.
- Utilize existing shipping instruction manual to advise Consortia members on material preparation, packaging, and markings/labels appropriate for shipping.
- Verify goods received per shipping vendor's packing slip information and compares to purchase order or materials delivery list provided by Consortia.
- Investigate and resolves shipping and receiving discrepancies utilizing multiple software programs.
- Accompany Fermilab staff and project partners to off-site storage locations to inspect their project materials/building components to ensure quality for installation.
- May conduct verification audits via physical inventory of items stored in warehouse/laydown yard, as necessary.
- Performs visual inspection of all received materials and manages documentation and departmental process for received damaged goods.
- Prepare and review receiving documents to ensure data uploads to the warehouse management system and other relevant databases are accurate.
- Abide by and is responsible for performing all duties in accordance with all environmental, health and safety regulations and practices pertinent to this position.
- Other duties as assigned.
Skills and Attributes for Success:
High School Diploma or equivalent; Associate degree with a related discipline preferred, but not required. Minimum of 1+ year(s) of experience in an administrative, logistics (transportation/trucking), or inventory management environment.
Applicable Knowledge, Skills and Abilities Required:
Proficiency in Microsoft Office Suite. (Excel, Outlook, PowerPoint) Must have a valid state driver's license. Requires local travel and may require travel to Fermilab, located in Batavia, Illinois. Familiarity with warehouse management software programs is desired. Knowledge of truck load plans desired. Excellent communication and interpersonal skills desired. Experience working on a team a plus.
Work Arrangement:
Onsite: This is an onsite role, and the candidate must be able to work from our Lead, SD project location.
Requirements
- High School Diploma or equivalent
- Minimum of 1+ year(s) of experience in an administrative, logistics (transportation/trucking), or inventory management environment
- Proficiency in Microsoft Office Suite (Excel, Outlook, PowerPoint)
- Must have a valid state driver's license
- Requires local travel and may require travel to Fermilab, located in Batavia, Illinois
Benefits
- Medical, Dental & Vision
- Flexible Spending Accounts
- Paid time off
- Life insurance
- Short-term disability insurance
- Long-term disability insurance
- Retirement benefits
Company overview
Fermilab, officially known as Fermi National Accelerator Laboratory, is a premier particle physics and accelerator laboratory located in Batavia, Illinois. Operated by the Fermi Research Alliance LLC for the U.S. Department of Energy, Fermilab is dedicated to advancing our understanding of the fundamental nature of matter and energy. The laboratory operates world-class particle accelerators, including the Tevatron (formerly the world's highest-energy particle collider) and currently hosts the Muon g-2 experiment and the Deep Underground Neutrino Experiment (DUNE). Fermilab's research focuses on neutrino physics, dark matter studies, quantum science, and accelerator technology development. As one of the leading particle physics laboratories globally, Fermilab collaborates with thousands of scientists from institutions worldwide and plays a crucial role in international high-energy physics research. The laboratory also maintains strong educational outreach programs and contributes to technological innovations with applications beyond fundamental science.