Logistics Manager

Responsibilities

• Oversee all receiving and shipping operations
• Manage inbound receipts, inspect shipments for damage, verify quantities against packing slips and purchase orders, and ensure accurate transactions in the ERP system
• Coordinate the storage, distribution, and transportation of cGMP materials between internal facilities, CMOs, CDMOs, and external partners
• Manage all shipping requests, ensuring timely execution and proactive communication of shipment status and completion timelines
• Operates the Delivery Management System (including geographic design of service area) and daily delivery operations which entails order fulfillment, fleet/carrier management, pick-up and returned goods processing, and compliance operations
• Plan and oversee domestic and international shipments of temperature-sensitive materials, clinical supplies, samples, and products, ensuring proper packaging, environmental controls, documentation, and import/export regulatory compliance
• Maintain and continuously improve distribution network performance and transportation efficiency
• Partner with logistics providers and carriers to ensure efficient, compliant, and on-time delivery of critical materials
• Develop, monitor and report key performance indicators (On-time Shipment, On-time delivery, transportation costs)
• Establish, implement, and enforce shipping, receiving, inventory control, and material handling policies, procedures, and best practices
• Drive continuous improvement of indirect inventory management of laboratory supplies, control and space utilization using lean, 5S and problem-solving tools
• Collaborates with environmental, health and safety (EH&S), to ensure compliance with safety regulations and site-specific procedures
• Drive and maintain a high level of inventory accuracy through cycle counts and transaction integrity
• Manages off-site GMP storage locations and maintains an inventory tracking system
• Develops and maintains Shipping/Receiving/Transaction/Inventory Control/Material Transfer procedures and job specific standard work
• Provide guidance and safety compliance for transfer of hazardous waste, where applicable. Coordinate with Facilities for pickup and transfer of hazardous waste
• Supports site-wide strategic plan initiatives, key principles, and activities
• Responsible for ordering and management of shipping supplies
• Manage Costco receipts, delivery to point-of-use locations and bi-weekly replenishments
• Manage inventory of all printing paper in each dedicated location, ensuring zero stock-outs
• Manage outgoing mail with USPS, ordering supplies and coordinating maintenance on an as needed basis

Qualifications

• Bachelor’s degree in Supply Chain Management, Logistics, Business Administration, Operations Management, or a related field preferred
• 5+ years of experience in logistics, transportation, inventory management and supply chain operations
• Experience operating within cGMP-regulated biotechnology, pharmaceutical, or life sciences environments
• Demonstrated experience managing inbound and outbound logistics operations, including domestic and international shipments
• Proven experience managing third-party logistics (3PL) providers, freight carriers, and transportation service providers
• Experience with chemical safety handling and hazardous material transportation
• Knowledge of GDP, DOT, IATA, hazardous materials shipping, and import/export trade compliance requirements
• Strong verbal and written communications
• Proficient in computer skills using a variety of standard and custom desktop or web-based software
• Experience in managing activities required for cGMP control of materials
• Proficient in shipping management systems and pc environments ERP experience
• Physical requirements include ability to lift 25 lbs, frequent standing, walking, sitting and reaching with arms and hands
• Possession of a reliable vehicle, liability insurance coverage and a California driver’s license