Maintenance Planning and Engineering Compliance Coordinator

Job Summary

Join our team at Scientific Protein Laboratories (SPL), a world leader in biosourced pharmaceuticals, located just outside of Madison, Wisconsin in Waunakee! SPL is an innovative biopharmaceutical leader with unique products and services supporting the pharmaceutical industry globally. For over 40 years, SPL specializes in the development and cGMP compliant manufacturing of Active Pharmaceutical Ingredients (APIs). SPL has an exciting opportunity to join the team as a Maintenance Planning & Engineering Compliance Coordinator.

This position is responsible for planning, scheduling, and coordinating maintenance activities while administering engineering compliance processes for the Engineering & Maintenance department. The role manages maintenance work flow, CMMS planning, backlog prioritization, change controls, ECNs, CAPAs, deviations, KPI reporting, contractor coordination, and parts readiness to maximize workforce productivity, regulatory compliance, and equipment reliability. The position reports to the Senior Manager of Asset Reliability & Engineering Compliance and partners closely with Maintenance Supervisors, Manufacturing, Quality, Engineering, and Procurement.

Responsibilities Include

• Maintain the master schedule for corrective, preventive, predictive, shutdown, and project work orders.
• Develop weekly and monthly maintenance schedules with maintenance supervisors and manufacturing.
• Maintain CMMS including work order creation, planning, labor reporting, PM generation, and equipment record.
• Maintain schedule compliance along with work order backlog age and trend.
• Manage maintenance backlog, prioritize work, stage jobs, and ensure materials and permits are available before execution.
• Coordinate with storeroom and procurement to ensure parts, kits, and contractor resources are available for planned work.
• Administer department change controls and ECNs including routing, tracking with closure rate, follow-up, and documentation.
• Coordinate deviations and CAPAs by engaging SMEs, tracking timelines, and ensuring documentation is complete with on-time closure.
• Develop PM job plans, bills of material, spare parts lists, and documentation for new and existing equipment.
• Participate in maintenance, production, engineering, and QA planning meetings to optimize schedules.
• Coordinate contractor access, facility testing, and outside service activities.
• Maintains the mechanic training matrix, identifying potential learning and certification opportunities while updating the skill set when completing trainings.
• Support continuous improvement initiatives.
• Assist with department administrative activities as assigned.
• Perform other duties as assigned.

Job Requirements And Qualifications

• Education: High School Diploma or G.E.D. required
• Bachelor's Degree or above in applicable field preferred
• Experience: 1 plus years of experience required, 2 plus years of experience preferred

You Should Be Proficient In

• CMMS
• Maintenance
• maintenance technician
• metrology
• QMS
• GMP