Management Assistant, Southeast Zone
Siemens Healthineers
Summary
We're looking for a dynamic and highly organized Management Assistant to join our Imaging Sales Business at Siemens Healthineers. This remote role supports multiple senior executives and their teams, providing high-level administrative assistance across calendars, meetings, travel, expenses, presentations, and customer interactions. You'll also play a key role in supporting cross-functional projects and department initiatives. Should be located in Western U.S. with preference for Phoenix area.
Job description
Responsibilities
- Provide proactive administrative support to multiple executives and their teams
- Manage complex calendars, schedule meetings, coordinate travel, and arrange meals and logistics
- Prepare, proofread, and edit presentations and correspondence
- Process expense reports, purchase requisitions, and follow up on reimbursements and invoices
- Support onboarding for new employees, including scheduling orientation activities, coordinating access and equipment, and serving as a friendly point of contact
- Act as a liaison for IT and facilities issues
- Organize virtual and in-person meetings, reserve conference rooms, and coordinate catering
- May assist in preparing annual budgets, and completes analysis of monthly budget activity
- Assist with customer-facing interactions and communications
- Coordinates and establishes all travel arrangements, and reconciles travel and expense reports
- Contribute to special projects and department-wide initiatives, including research, coordination, and execution support
- Assists in integration of new office technologies and systems as appropriate
- Monitors all information flow, including maintaining paper and electronic files
Required Knowledge/Skills, Education, and Experience
- Proven ability to thrive in a fast-paced, remote environment with shifting priorities
- Experience supporting senior-level executives with discretion and professionalism
- Advanced proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint)
- Strong time management, prioritization, and interpersonal skills
- Detail-oriented mindset with the ability to work independently and take initiative
- Comfortable handling confidential information and managing multiple workstreams
- Minimum of 2 years experience in a professional support role
Requirements
- Proven ability to thrive in a fast-paced, remote environment with shifting priorities
- Experience supporting senior-level executives with discretion and professionalism
- Advanced proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint)
- Strong time management, prioritization, and interpersonal skills
- Detail-oriented mindset with the ability to work independently and take initiative
- Comfortable handling confidential information and managing multiple workstreams
- Minimum of 2 years experience in a professional support role
Benefits
- Medical, Dental & Vision
- 401(k) Retirement Plan
- Life Insurance
- Long-term Disability Insurance
- Short-term Disability Insurance
- Paid Parking
- Public Transportation
- Paid Time Off
- Paid Sick and Safe Time
Company overview
Siemens Healthineers is a German multinational medical technology company specializing in diagnostic and therapeutic imaging, laboratory diagnostics, and molecular medicine. Founded in 2017 as a spin-off from Siemens AG, the company has established itself as a global leader in healthcare technology with a comprehensive portfolio that addresses the complete care continuum for many of the world's most threatening diseases. With approximately 69,500 employees worldwide and operations in over 70 countries, Siemens Healthineers generates annual revenues exceeding €21 billion. The company's product offerings span across four main business segments: Imaging (including CT, MRI, ultrasound, and X-ray systems), Diagnostics (laboratory and point-of-care testing), Varian (cancer care and radiation therapy), and Advanced Therapies. Siemens Healthineers is particularly renowned for pioneering breakthroughs in medical imaging, having developed the world's first commercial PET/CT scanner and continuing to innovate in areas such as artificial intelligence, digital health solutions, and precision therapy. The company's commitment to research and development, with annual investments of approximately €1.5 billion, drives its mission to pioneer breakthroughs in healthcare for everyone, everywhere, sustainably.