Manager Administrative Support
Arkansas Children's
Summary
Monday-Friday 8am-4:30pm. Surgical Services. Will manage a staff of 20 (combination of Surgery Schedulers & Administrative Assistants).
Job description
Summary
Monday-Friday 8am-4:30pm. Surgical Services. Will manage a staff of 20 (combination of Surgery Schedulers & Administrative Assistants).
Description
Oversees administrative functions. Assists with the preparation and maintenance of all section budgets (e.g., annual, grants, contracts). Hires, trains, coordinates and supervises administrative staff. Maintains contract billings, equipment purchases, and contract payments. Works in collaboration with the hospital leaders of surgery services to include: orthopedics, plastics, general, trauma, burn, urology, dermatology, neurosurgery, otolaryngology, cardiovascular surgery, and other procedural related services.
- Assists surgical service chiefs and all faculties with budget related issues during the fiscal year and prepares for the next fiscal year.
- Maintains a working knowledge of all active service accounts, oversight of all expenses related to administrative functions of service, educational funds, research funds, discretionary funds.
- Processes and manages all regular and purchase requests/orders, follows-up on any outstanding invoices or balances.
- Provides administrative support and coordination services.
- Responsible for hiring, training, supervising and coordinating other administrative staff within the section including work assignments.
- Serves as a liaison for the Surgical Service Section with all UAMS and AC departments in addition to daily communications with internal/external physician's offices and vendors.
- Assists with faculty and fellow recruitment activities as well as coordinates residency rotations and fellowship training programs in coordination with the GME programs at UAMS.
Requirements
- Minimum 5 years administrative/clerical experience required
- Prior leadership experience required (or Aspire program completion for internal candidates)
- High school diploma or GED or equivalent
- Bachelor's Degree recommended
- 5 years of relevant experience with HS/GED; or 7 years of experience in lieu of a HS Diploma/GED
- Leadership - 4 years of progressively responsible leadership experience preferred
Company overview
Arkansas Children's is the only healthcare system in Arkansas solely dedicated to pediatric care, serving as a comprehensive pediatric medical center with a rich history spanning over 100 years. Founded originally as an orphanage in 1912, the organization has evolved into a premier pediatric healthcare system that includes two hospitals, a research institute, and a non-profit foundation. The flagship facility in Little Rock is a 336-bed hospital featuring the state's only pediatric Level I Trauma Center, burn center, Level 4 neonatal intensive care unit, and pediatric intensive care units. As a teaching hospital affiliated with the University of Arkansas for Medical Sciences, Arkansas Children's provides advanced medical education and training while delivering specialized care to infants, children, teens, and young adults from birth to age 21. The system is nationally recognized for excellence in pediatric specialties including cardiology, pulmonology, neonatology, and urology, and operates extensive outreach programs including telemedicine, mobile health services, and school-based health solutions across the state.