Manager, Business Operations

Accountabilities

• Develop and Optimize Operational Systems: With direction and oversight, lead the processes and systems to meet each function’s operational needs, including management of function-specific operational goals, resource repositories, functional newsletters, tracking systems, and new hire onboarding processes.
• Coordinate function-level general infrastructure and business operations projects/initiatives.
• Support budgeting and associated activities such as headcount tracking, management of MRP/MYC/Capex process.
• Support contracting as needed (e.g., new vendor registration, primary liaison for Contracts, Legal, Compliance, independent resolution of complex contractual issues within service agreements, PO support).
• Report data related to budget actuals, projections and variances to plan.
• Ownership of Process Improvement Initiatives: Support process improvement projects to enhance operational efficiency in key areas such as onboarding, communications, and systems interactions.
• Non-pipeline Initiatives and Workstreams: Contribute as a functional representative in workstreams, assisting with tracking accountabilities and deadlines.
• Facilitate Cross-Functional Collaboration: Contribute to cross-functional working groups to identify, source, and implement best practices across Takeda. With support, identify key stakeholders, design and facilitate effective meetings, and deliver improved processes that drive organizational success.
• Support function heads with requests for information, e.g., facilitate nominations for teams, gather information across the Leadership Team (LT).
• Support of Pharm Sci and the PSLT: With support, champion the Pharm Sci vision and strategy by planning and executing cross-functional events that promote collaboration and innovation. Ensure accurate and timely information flow within the functions. With the LTs, plan agendas and compile pre-read materials for Town Halls and Senior LT meetings. Ensure smooth execution of meetings by managing timelines and coordinating with relevant stakeholders.
• Ownership of general Pharm Sci processes such as training, space planning, functional and Pharm Sci communications, etc.
• Provide support for developing Pharm Sci-specific training documents and job-aids.
• Master and Leverage Complex Tools: Attain competences in complex tools and processes, including PowerBI and SharePoint, to develop and implement solutions that advance the pipeline and non-pipeline initiatives, and further our business objectives.

Education and Experience

• Bachelor’s degree in a scientific discipline, Business Administration, Operations Management, or a related field.
• Minimum of 8 years of relevant industry experience.
• Ability to effectively manage projects and activities.
• Proficient in using business management software and tools.
• Ability to handle multiple tasks and prioritize effectively.
• High level of attention to detail and organizational skills.
• Strong PC literacy with advanced skills in Microsoft Outlook, Word, Excel, or PowerPoint.
• Shows initiative and ‘self-starter’ mindset by researching information needed to complete tasks as assigned within scope of duties.