Manager of Capital Projects

Essential Functions

• Project Planning: Develops project plans, including scope, objectives, deliverables, and timelines. Coordinates with relevant stakeholders to gather requirements and define project goals. Reviews project documentation including contracts, change requests, change orders and compliance with contract documents.
• Budget Management: Prepares and issues Requests for Proposals (RFPs) and bids to engage qualified consultants in contracts. Develops project budgets, ensuring accuracy and alignment with organizational goals. Monitors and tracks project expenditures to ensure adherence to budgetary constraints. Identifies cost-saving opportunities and implement measures to optimize project spending. May prepare, negotiate and administer contracts and amendments.
• Resource Allocation: Allocates resources efficiently to support project requirements. Coordinates with department heads to secure necessary personnel, equipment, and materials. Ensures resource availability and utilization are optimized throughout the project lifecycle.
• Project Execution: Oversees project implementation, ensuring adherence to established plans and specifications. Monitors project progress, identify potential risks, and implement mitigation strategies. Coordinates with contractors, vendors, and subcontractors to ensure timely project delivery. Manages the relationships with client and partner stakeholders to ensure their satisfaction throughout the project.
• Stakeholder Communication: Serves as the primary point of contact for project stakeholders, providing regular updates on project status, milestones, and issues. Facilitates communication between internal teams, external partners, and senior management. Addresses stakeholder concerns and resolve conflicts to maintain project momentum. Presents and communicates well in front of clients and able to maintain and grow client relationships.
• Quality Assurance: Establishes quality standards and procedures for project deliverables. Conducts regular inspections and audits to ensure compliance with quality requirements. Implements corrective actions as needed to address quality deficiencies.
• Project Closeout: Ensures all project deliverables are completed satisfactorily and according to specifications. Coordinates the transition of project assets and documentation to relevant stakeholders. Conducts post-project evaluations to identify lessons learned and areas for improvement.

Other Functions

Dependent upon assignment, may be required to supervise the operational activities of staff in an assigned area of responsibility. Performs job-related work as required.

Employment Standards

Graduation from an accredited college or university with a Bachelor's degree in public or business administration preferred, or related field and two (2) years of experience directing a major program area; OR six (6) years of experience in management in a public agency or private organization; OR any equivalent combination of education or experience. Hospital experience of at least 2 years preferred. Possession of a valid California Motor Vehicle Driver's License.

Knowledge of

• Strong negotiating skills across the spectrum of the design and construction industry
• Fluent in typical office software and construction software
• Basic supervision principles
• Relationships between local, state and federal governments, public interest groups and private enterprise
• The principles of public administration, organization, and management
• Methods of performing complex administrative, organizational and procedural analyses
• Methods and procedures of public finance and budgeting
• Detailed organizational and functional structure of the Authority
• Principles of long-range financial planning and financing methods and practices of local governments
• Local, state and federal laws, regulations and procedures affecting functions of the Authority
• Contract management
• Computer applications

Ability to

• Ability to read and analyze architectural drawings
• Well versed in client communication and reporting
• Learn and comply with all internal Project Management Methodology, Policies, & Procedures
• Supervise, and/or direct the work of staff
• Independently research, analyze and make effective recommendations on administrative, management, budgetary and fiscal practices, procedures and problems
• Prepare, negotiate and administer contracts
• Research, compile and analyze statistical and other complex data
• Write complex reports in a logical, comprehensive, concise manner
• Prioritize workload efficiently, without direct instruction, to meet deadlines under changing conditions
• Exercise initiative
• Facilitate, coordinate and negotiate between staff members of different County and non-County departments and offices
• Acquire subject matter expertise in program specific special projects
• Initiate and develop efficient, cost-effective policies
• Prepare reports and present ideas orally and in writing
• Win and maintain confidence and cooperation of others and establish and maintain effective special projects teams