Marketing Coordinator

The Marketing Coordinator provides day-to-day operational and administrative support for the marketing team, ensuring projects, programs, and initiatives run smoothly and efficiently. This role is responsible for coordinating logistics, managing purchase orders and invoices, coordinating product and material shipments, maintaining documentation, and working cross-functionally with internal teams, vendors, agencies, and partners.

Responsibilities

• Open and manage purchase orders, invoices and invoice reconciliation, vendor payments, and related documentation
• Processing SOWs and trafficking contracts through the systems and with legal
• Consumption orders to support influencer, PR and owned content work
• Manage paid media invoices and media accruals
• Coordinate shipping and logistics for products, samples, marketing materials, event assets, and other deliverables including preparing and packing, domestic and international documentation, and receiving and verifying inbound equipment
• Track shipments, deliveries, returns, and inventory as needed. Maintain accurate operational records and keep shipping and staging areas organized
• Coordinate with vendors, agencies, finance, procurement, and internal stakeholders to ensure timely execution
• Maintain organized files, trackers, contracts, invoices, and other marketing documentation
• Maintain product closet inventory for content and influencer
• Assist with scheduling, meeting coordination, presentations, reporting, and other team needs
• Support events, product launches, campaigns, and other marketing initiatives with the necessary operational logistics
• Help ensure projects stay on schedule by tracking deliverables, deadlines, and outstanding action items
• Proactively identify and resolve logistical or administrative issues before they become roadblocks

Minimum Requirements

• Bachelors degree or equivalent experience in marketing, communications, business operations, administration, or a related field
• San Diego based - This is a hybrid role which will require in-office work a minimum of 3 days a week. During key times, there may be additional days in the office needed.
• Must be able to perform the following essential job functions, with or without a reasonable accommodation: Lifting and carrying up to 50 pounds. Frequent standing, walking, bending. Work in an indoor shipping and staging area alongside office space
• You are a doer. You don't wait to be told about every next step—you see what needs to happen and move it forward.
• You sweat the details. You catch the missing invoice, incorrect PO, wrong shipping address, or overlooked deadline before it becomes a problem.
• You are dependable. When you say you'll handle something, people know it will get done.
• You are resourceful. When you don't know how to do something, you figure out who to ask and how to get the answer.
• You are curious. You want to understand why things are done, not just complete the task in front of you.

Preferred Skills

• Strong proficiency with Microsoft Office, particularly Excel, PowerPoint, and Outlook
• Comfortable working with purchase orders, invoices, budgets, expense tracking, and other business processes or eager to learn
• Experience coordinating shipping, logistics, vendors, events, or marketing materials is a plus
• ATA carnet experience. Live event, tour, or production logistics background
• Experience with inventory or asset tracking systems.