Material Handling Coordinator III

Responsibilities

• Perform advanced receiving activities, including shipment inspection, documentation verification, transaction processing, and coordination of discrepancy resolution through established channels.
• Coordinate material staging, movement, and delivery across storage, production, laboratory, and shipping areas using authorized equipment.
• Prepare and process domestic and international outbound shipments, ensuring accurate packaging, labeling, documentation, and system transactions.
• Maintain inventory accuracy through cycle counts, stock reconciliations, inventory research, and timely transaction entry.
• Serve as a point of contact for routine operational issues related to material handling, inventory, and shipping/receiving; resolve within scope and escalate when appropriate.
• Train, coach, and provide workflow guidance to Material Handler I and II team members.
• Support process-improvement initiatives that enhance warehouse efficiency, safety, inventory accuracy, and standardization.
• Coordinate with warehouse and cross-functional partners to support material availability and timely operational execution.
• Ensure assigned activities comply with safety, quality, regulatory, and company procedures.
• Ability to perform Quality software processes independently

Required Qualifications

• High school diploma or equivalent.
• 2–4 years of relevant material handling, warehouse, shipping/receiving, or inventory control experience; or a technical certificate/degree in logistics or supply chain.
• Demonstrated level of knowledge regarding applicable regulatory standards commensurate with the position's complexity and scope, contributing to organizational regulatory compliance. Minimal applicable standards for this position include: GMP quality management systems (e.g. ISO 13485); Clinical laboratory regulations (e.g. CAP, CLIA, NYSDOH, ISO 15189); Operations within the regulated medical device environment (e.g. IVDD, IVDR, FDA 21 CFR 800 series, FDA 21 CFR Part 11); Regulated transportation activities (e.g. DOT, IATA).

Preferred Qualifications

• Strong knowledge of warehouse operations, shipping/receiving procedures, and inventory-management practices.
• Proficiency with forklifts, powered industrial trucks, and other material-handling equipment, as required by assignment and qualification.
• Proficiency with warehouse management systems and standard office software.
• Ability to investigate discrepancies, make routine operational decisions, and coordinate appropriate escalation.
• Ability to train and guide less experienced team members.
• Strong organization, attention to detail, communication, teamwork, and adaptability.

Physical Demands and Working Environment

• Work in warehouse, distribution, production-floor, and adjacent operational environments.
• Frequent standing, walking, bending, and material handling, including lifting up to 75 lbs.
• Exposure to ambient and cold-storage environments, including approximately +4°C, -20°C, and -80°C, as applicable to assigned work.
• Exposure to warehouse noise, moving equipment, and active material-handling operations.
• Use required PPE, which may include safety glasses, gloves, lab coats, protective footwear, and hearing protection as applicable.
• Work standard or assigned operational shifts with potential overtime, weekend coverage, or schedule adjustments based on business needs.