Meeting Booth Organizer/Floater
KLS MARTIN LP
Summary
The Meeting Booth Organizer prepares, assembles, and dismantles booths for meetings and events, ensuring all components are functional, compliant with design standards, and cosmetically appealing. This role travels to meeting locations to organize materials, support product layout, and represent KLS Martin with professional communication to vendors and customers. The Meeting Booth Organizer also reviews and verifies returned booth items, maintains accurate documentation, and supports the Meeting Supply team in coordinating schedules and shipments.
Job description
Essential Functions, Duties, and Responsibilities
- Assemble booths prior to shipment, verifying all components are functional and that the booth is cosmetically appealing.
- Inspect booth components and meeting materials before shipping to ensure readiness and compliance with quality expectations.
- Travel to meeting locations to assemble booths, organize materials, and ensure products are properly laid out for professional presentation.
- Read and interpret booth designs and plans to confirm construction is completed in accordance with current meeting standards.
- Use professional verbal and written communication skills to represent KLS Martin when interacting with vendors, customers, and other stakeholders at meeting locations.
- Support the organization and layout of meeting products and materials during events to ensure professional appearance.
- Dismantle booths at the conclusion of events and securely repack all components into shipping crates for transport and storage.
- Conduct post-meeting reviews upon return to verify all booth items and meeting materials are accounted for and documented.
- Reassemble booths upon return, ensuring components are in working condition and meet cosmetic standards for reuse.
- Maintain assigned areas, booth components, and meeting materials in a clean, safe, and orderly condition at all times.
- Collaborate with the Meeting Supply team to coordinate booth schedules, shipments, and return processing.
- Assemble and prepare surgical instrument sets for meetings, workshops, and training events, ensuring all required components are included and properly organized.
- Perform minor repairs and maintenance on wooden crates using basic hand and power tools, including drills, hammers, and saws.
- Perform other related duties as assigned.
Knowledge, Skills, and Abilities
- Adhere and support KLS Martin's quality and safety policies and procedures.
- Ability to retrieve and interpret documentation.
- Able to work in a team setting and independently under minimum supervision.
- Strong interpersonal skills with the ability to effectively communicate at all levels internally as well as externally.
- Problem solving & Decision Making / Adaptability & Flexibility.
Requirements
- High school diploma or equivalent
- Experience in similar work environment is helpful
- Use of SAP helpful but not required
- Must be able to complete all physical requirements of the job with or without a reasonable accommodation
- Travel requirement 25%
- Ability to retrieve and interpret documentation
- Able to work in a team setting and independently under minimum supervision
- Strong interpersonal skills with the ability to effectively communicate at all levels internally as well as externally
- Problem solving and decision making
- Adaptability and flexibility
- Typing/computer keyboard
- Utilize computer software
- Retrieve and compile information
- Verify data and information
- Organize and prioritize information/tasks
- Operate office equipment
- Verbal communication
- Written communication
- Research, analyze and interpret information
- Basic mathematical concepts
- Lifting/carrying up to 50 pounds
Company overview
KLS Martin LP is the North American division of the KLS Martin Group, a globally recognized medical technology company with roots dating back to 1896. Operating under the philosophy "Surgical Innovation is our Passion," the company specializes in developing and manufacturing comprehensive surgical solutions for various medical disciplines. Their product portfolio includes advanced implant systems, electrosurgery units, surgical laser systems, operating room lights, precision surgical instruments, and specialized tray systems. The company focuses on craniomaxillofacial surgery, neurosurgery, orthopedic surgery, and other surgical specialties, providing patient-specific solutions through their IPS (Individual Patient Solutions) platform. With headquarters in Jacksonville, Florida, KLS Martin LP serves as the primary hub for North American operations, supporting healthcare professionals with innovative medical devices that enhance surgical outcomes and patient care. The company maintains a strong commitment to research and development, continuously advancing surgical technologies while maintaining rigorous quality standards across their manufacturing processes.