Meeting Producer

Responsibilities

• Responsible for compliance with applicable Corporate and Divisional policies and procedures.
• After project is assigned, manages all production elements of small to mid-sized meetings from initial planning through implementation while maintaining consistency and quality.
• Performs site surveys, either in person, or through meeting room layout software.
• Works with AbbVie and external presenters, including HCPs, key opinion leaders, vendors and departmental business owners.
• If graphics operator or audio/video engineer is not available, provides onsite PowerPoint, Streaming and/or AV technical support.
• Monitor in-house production staff and outside vendors during execution of meeting.
• Assure client communication needs are met or exceeded.
• This position coordinates meetings that must be of the highest quality even under tight deadlines.
• Up to 50% travel required, both internationally and domestically.
• Familiar with Pharma Code and EFPIA Code (International).
• In the fast-paced environment of on-site production, the lead producers must make decisions with input from the Account Executive and Project Managers.
• Customers may include: Corporate Officers, marketing directors, meeting planners, and HR.
• Typical projects are: all employee meetings, investigator meetings and product sales meetings (both domestically and internationally).
• Must track time on a daily/weekly basis and meet established utilization numbers for this function.

Qualifications

Education: BA/BS Preferred or equivalent work experience. Minimum Experience: 5-7 years of work experience. Live event production - 4 years. Video or design experience - 3 years. Customer service experience - 3 years. Total Combined Minimum Years of Experience: 5 to 7 years.

General Qualifications

• Collaboration: Builds and maintains effective working relationships while collaborating with peers, internal stakeholders and external partners.
• Communication: Ability to communicate effectively both written, presentation and orally in a professional manner. Ability to read and display professional non-verbal cues with others.
• Problem Solving: Ability to develop solutions to a variety of problems of moderate scope and complexity with a focus on improving business effectiveness.
• Customer Focus: Consistently and competently delivers high quality service to customers and understands their value drivers.
• Technical Skills: Demonstrates excellent technical, systems and business process skills.
• Latitude and attention to detail: Ability to work independently with a solid attention to detail while managing small and large projects within specified timelines in a matrix environment.