MRO Storeroom and Planner/Schedular Specialist

Key Responsibilities

Planner/Scheduler Responsibilities

• Develop and communicate integrated schedules for preventive and corrective maintenance, calibration, facilities, utilities, and reliability work.
• Plan work orders by confirming scope, labor, duration, tools, permits, materials, procedures, safety requirements, and access.
• Coordinate work across site functions to minimize disruption to production and critical operations.
• Align maintenance with production schedules, cleaning, environmental monitoring, equipment availability, and approved work windows.
• Confirm parts and materials are available before scheduling work, and escalate constraints.
• Maintain accurate work-order, planning, scheduling, and completion data in the CMMS.
• Develop daily and weekly schedules, including priorities, assignments, contractors, and resource loading.
• Track schedule adherence, backlog, overdue work, PM compliance, emergencies, and interruptions; report findings and recommendations.
• Initiate non conformance for overdue / past due PM work orders outside of grace period.
• Schedule work in GMP and controlled areas in accordance with site procedures.
• Verify permits, lockout/tagout, risk assessments, instructions, gowning, access, and decontamination requirements before work begins.
• Improve preventive maintenance, reduce reactive work and downtime, optimize labor, and increase spare-parts availability.
• Prioritize corrective work based on equipment criticality, safety, quality, production, and business risk.
• Participate in planning meetings and communicate changes, risks, constraints, and recovery actions.
• Lead plans for shutdowns, major equipment work, facility projects, and commissioning or qualification activities.
• Ensure completed work orders capture labor, materials, failure codes, downtime, and technical details for reliability analysis.
• Prepare maintenance and inventory performance metrics, including compliance, backlog, work mix, stockouts, accuracy, and downtime.
• Develop and track KPIs to assess performance, identify risks and trends, and drive continuous improvement.

MRO Storeroom

• Manage daily MRO storeroom operations and maintain critical parts, tools, consumables, and supplies for cell therapy manufacturing and facilities.
• Receive, inspect, label, store, and issue MRO materials in compliance with procedures, GMP, safety, and inventory controls.
• Maintain accurate inventory records in the CMMS, such as BMRAM or SAP Maintenance.
• Set stock levels, reorder points, safety stock, and critical-spare requirements based on risk, usage, lead times, and production needs.
• Monitor stockouts, obsolete or excess inventory, and long-lead items; escalate risks to maintenance, manufacturing, or patient supply.
• Process material requests, reservations, issues, returns, and transfers with full traceability.
• Maintain organized storage and required controls for temperature, humidity, cleanliness, shelf life, expiration, and material compatibility.
• Perform cycle counts and physical inventories, investigating and resolving discrepancies per site procedures.
• Maintain material master data, including descriptions, suppliers, part numbers, units, lead times, criticality, and approved alternatives.
• Help qualify replacement parts and equivalent materials with Engineering, Maintenance, Quality, and Procurement.
• Manage the return, repair, calibration, refurbishment, and disposal of maintenance tools, instruments, and components.
• Document material movements and inventory activities in compliance with GMP, data-integrity, environmental, health, and safety requirements.
• Coordinate with Procurement and suppliers to expedite critical materials and update stakeholders.
• Support audits, investigations, CAPAs, change controls, and improvements related to MRO inventory and storeroom operations.

Required Qualifications

• Bachelor’s degree in Supply Chain, Operations, Engineering, Business, Facilities Management, a related field, or equivalent experience.
• Three years of experience in MRO inventory, maintenance planning, materials management, warehousing, or a related field.
• Technical knowledge of maintenance equipment and components.
• Experience in GMP-regulated pharmaceutical, biotechnology, cell or gene therapy, medical device, or similar manufacturing is preferred.
• Experience with CMMS platforms such as SAP, Blue Mountain, Veeva, or equivalent.
• Knowledge of preventive and corrective maintenance, work orders, inventory control, and maintenance planning.
• Experience coordinating spare parts, consumables, tools, critical components, and supplier lead times.
• Strong organization and prioritization skills in a time-sensitive manufacturing environment.
• Effective communication with technical, manufacturing, quality, procurement, contractor, and supplier teams.
• Working knowledge of GMP, Good Documentation Practices, EHS, and data integrity.
• Proficiency in Microsoft Excel, Outlook, and Teams.

Core Competencies

• Planning and prioritization: Balance maintenance, inventory, and production needs by risk and business impact.
• Attention to detail: Maintain accurate inventory, work-order, and GMP records.
• Collaboration: Work effectively with internal teams and external service providers.
• Problem-solving: Resolve material, scheduling, equipment, and resource constraints.
• Compliance: Follow procedures and uphold safety, quality, and data-integrity standards.
• Communication: Clearly convey schedule changes, inventory risks, work status, and priorities.
• Continuous improvement: Improve storeroom efficiency, schedule reliability, inventory performance, and maintenance execution.