Occupational Health Office Coordinator
Mass General Brigham
Summary
MGH Occupational Health department is a busy office and we are hiring! Gain experience in a large healthcare system and support our team. The Office Coordinator Administrative Assistant is vital to the team and specializes in providing routine administrative and secretarial support as directed and under moderate supervision, for an individual, group, or department. This is an intermediate-level support role.
Job description
Responsibilities
- Prepare reports, meeting minutes and correspondence.
- Create and edit documents, spreadsheets and presentations.
- Manage schedules, arrange appointments and itineraries.
- Coordinate meetings, travel, conference calls, and complete expense reports.
- Answer and transfer phone calls.
- Perform transcription and proofread and edit literature, prepare applications for department.
- Remain knowledgeable of business unit policies.
- May make contacts of a sensitive, complex, and confidential nature.
- Completes routine tasks under moderate supervision.
- Performs other duties as assigned.
- Complies with all policies and standards.
Why candidates succeed in this role
Successful candidates are highly organized, detail-oriented professionals who thrive in a collaborative environment, communicate effectively with diverse stakeholders, and excel at keeping executives, teams, and operations running smoothly.
Qualifications
- High School Diploma or Equivalent required or Trade/Technical/Vocational Diploma Related Field of Study preferred.
- Can this role accept experience in lieu of a degree? No.
- Administrative Assistant or Secretarial Experience 2-3 years required.
Skills for Success
- Advanced proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and other office technologies.
- Strong organizational and administrative skills with the ability to manage multiple priorities in a fast-paced environment.
- Experience coordinating complex calendars, scheduling meetings, and managing the time of multiple stakeholders.
- Excellent verbal and written communication skills with a strong attention to detail.
- Ability to proofread, edit, and produce professional correspondence and documents.
- Exceptional interpersonal skills with a customer-service mindset and the ability to build strong working relationships.
- Proficiency with standard office procedures and equipment, including scanning, printing, filing, and document management.
- Comfortable using multi-line phone systems and handling confidential information with professionalism and discretion.
- Strong problem-solving skills with the ability to anticipate needs and work independently.
- Familiarity with medical terminology and healthcare environments preferred.
Requirements
- High School Diploma or Equivalent required
- Administrative Assistant or Secretarial Experience 2-3 years required
- Advanced proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Strong organizational and administrative skills
- Experience coordinating complex calendars and scheduling meetings
- Excellent verbal and written communication skills
- Ability to proofread, edit, and produce professional correspondence
- Exceptional interpersonal skills with a customer-service mindset
- Proficiency with standard office procedures and equipment
- Comfortable using multi-line phone systems
- Strong problem-solving skills
- Familiarity with medical terminology and healthcare environments preferred
Benefits
- Health Insurance
- Career advancement opportunities
- Differentials
- Premiums
- Bonuses
- Recognition programs
Company overview
Mass General Brigham is one of the largest integrated healthcare delivery systems in the United States, formed through the merger of Massachusetts General Hospital and Brigham and Women's Hospital. Based in Boston, Massachusetts, this academic medical center system operates multiple hospitals, specialty facilities, and community health centers throughout New England. The organization is renowned for its world-class patient care, cutting-edge medical research, and comprehensive medical education programs. As a teaching affiliate of Harvard Medical School, Mass General Brigham trains the next generation of healthcare professionals while advancing medical science through groundbreaking research initiatives. The system provides a full continuum of healthcare services, from primary care and preventive medicine to complex specialty treatments and emergency services. With a focus on innovation and patient-centered care, Mass General Brigham consistently ranks among the top hospital systems in the nation for clinical excellence and research output.